Accounting Operations Assistant | Iloilo

About the Role

We have partnered with an Australian-based company specializing in designing, installing, and maintaining long-term electrical, security, and communications solutions.

As an Accounts Assistant, you will support the General Manager by handling finance, administration, reporting, and customer account functions to ensure business operations run effectively and efficiently.

What You'll Be Working On

• Prepare weekly cashflow forecasts and ensure financial reporting obligations are met.
• Manage accounts payable, accounts receivable, bank and credit card reconciliations.
• Monitor outstanding payments, discrepancies, and irregularities.
• Complete daily, weekly, and monthly reporting requirements.
• Respond to account-related enquiries from the GM, PMs, and clients.
• Process customer invoicing accurately and in a timely manner.
• Arrange and maintain retentions and bank guarantees.
• Upload, code, and approve bills in Xero and upload bills to Tradify.

• Answer inbound calls professionally and courteously.
• Respond to accounts enquiries via phone and email.
• Communicate effectively with clients, project stakeholders, staff, subcontractors, and suppliers through emails and correspondence.

• Book and schedule job requests and coordinate suitable technicians.
• Gather client information and set up records in the system.
• Ensure bills are uploaded and matched to corresponding purchase orders.

• Complete weekly job reporting and ensure job information and timesheets are accurate and up to date.
• Receive, compile, seek approval for, and process supplier invoices.
• Maintain registers including leave records, registrations, insurances, assets, and equipment.
• Prepare and send account-related correspondence.
• Complete data entry and provide support across business functions as required.

• 2–3 years of relevant experience with a proactive mindset and willingness to learn.
• Excellent verbal and written communication skills.
• Strong account management skills.
• Proficiency in MS Office, particularly Excel.
• Experience handling Accounts Payable (AP) and Accounts Receivable (AR).
• Bookkeeping experience.
• Strong organizational, analytical, and attention-to-detail skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Comfortable engaging with people.