Executive Assistant to the President & COO (EA)

Be part of our mission to preserve food for a healthier life.

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to the President who will serve as a strategic partner to the President. This role goes beyond administrative support—it requires exceptional judgment, strong business acumen, and the ability to manage priorities in a fast-paced environment while maintaining the highest level of professionalism and confidentiality.

If you thrive in a dynamic leadership environment and enjoy coordinating people, projects, and executive priorities, we’d love to meet you.

Key Responsibilities

• Manage the President’s calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, correspondence, and requests for action.
• Prepare presentations, reports, meeting materials, and executive communications.
• Draft professional letters, memos, and meeting minutes.

• Track key projects, initiatives, and action items on behalf of the President.
• Coordinate with department heads to ensure timely completion of deliverables.
• Monitor deadlines, follow up on commitments, and provide regular progress updates.
• Assist in planning executive meetings, town halls, leadership sessions, and corporate events.

• Conduct research, compile data, and prepare executive reports to support business decisions.
• Organize confidential files, corporate documents, and executive records.
• Review documents for accuracy, completeness, and alignment with company standards.
• Support the President in special projects and strategic initiatives.

• Serve as the primary point of contact between the President and internal or external stakeholders.
• Build strong working relationships across departments while maintaining professionalism and discretion.
• Handle confidential and sensitive information with the highest level of integrity.

• Bachelor’s degree in Business Administration, Management, Psychology, Communications, or a related field.
• At least 5 years of experience as an Executive Assistant, Executive Secretary, Chief of Staff, or in a similar executive support role.
• Proven experience supporting senior executives or C-level leaders.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and strong time management skills.
• Strong proficiency in Microsoft Office and Google Workspace.
• Able to manage multiple priorities, work independently, and perform well under pressure.
• Demonstrates professionalism, sound judgment, initiative, and absolute confidentiality.

• Strategic thinker with strong business acumen.
• Excellent planner and coordinator.
• Highly dependable and results-oriented.
• Strong interpersonal and stakeholder management skills.
• Adaptable, resourceful, and proactive.
• Calm under pressure with a positive, can-do attitude.