Compliance and Documentation Officer

VELEZ VENTURES INC

Is currently looking for:

COMPLIANCE & DOCUMENTATION OFFICER

The ideal candidate balances meticulous regulatory precision with a collaborative, employee-centric approach to corporate governance.

1. Regulatory Compliance & Permit Management

• Monitors all regulatory permits, licenses, and statutory compliances for the companies under the Velez Group, ensuring proactive and timely filing before concerned government offices and agencies.
• Establishes and maintains a centralized compliance timetable for all statutory filings and payments, systematically advising the respective business units of upcoming deadlines well in advance to ensure zero penalties or interests are incurred.
• Directly monitors and facilitates the timely payment of Real Property Taxes (RPTs) and Local Business Taxes (LBT) across the respective companies, coordinates with local government units to safeguard corporate standing.
• Consolidates all regulatory compliance data and permit status updates into clear, structured reports for use in management and board meetings.
• Arranges, reviews, and prepares all documents requiring executive signature, ensuring accuracy and completeness.

1. Legal Support & Document Control

• Partners directly with the Legal Head to review, proofread, and cross-reference various contracts, agreements, and legal written advisories to ensure accuracy and risk mitigation.
• Provides high-level administrative and legal support to the Administration Team and Executive Office in drafting, proofreading, and preparing pertinent legal documents, including Secretary Certificates, affidavits, collection/demand letters, and official memoranda.
• Assists other departments within the division by drafting necessary documentation (e.g., letters, certifications) and collating pertinent papers required for external audits, board meetings, and high-profile corporate events.
• Compiles and safekeeps all corporate-related documents, establishing an orderly, well-maintained, and secure filing system that ensures all property-related and organizational files are intact and easily accessible to authorized personnel.