Accounting Associate (US Accounting and QuickBooks experience) - Manila

ROLE SUMMARY

The Accounting Associate collaborates with the controller and other team members to improve processes, implement best practices, and ensure compliance.

WORK SCHEDULE: 8:00 AM – 5:00 PM Mountain Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

• Perform the following accounts payable and expense management tasks:
• Verify and process vendor invoices, ensuring appropriate approvals and coding
• Collaborate with teams to resolve order or delivery discrepancies
• Review and reconcile vendor statements, managing timely and accurate payments
• Monitor and process credit card transactions and expense reports, ensuring compliance with company policies
• Prepare weekly check runs, online payments, and apply available discounts
• Support the month-end close with accounts payable accruals and reconciliations
• Perform the following accounts receivable and revenue management tasks:
• Prepare and send customer invoices, statements, and payment reminders
• Follow up on overdue accounts to ensure timely collections
• Post and reconcile incoming payments, including checks, credit cards, and ACH transfers
• Maintain accounts receivable aging reports and provide updates to the controller on delinquent accounts
• Conduct quarterly reviews of customer deposits and address outstanding balances
• Perform the following reconciliations and reporting tasks:
• Reconcile accounts payable and receivable sub-ledgers to the general ledger monthly
• Generate accounts payable and accounts receivable aging reports, contributing to financial reporting accuracy
• Update the expense and revenue sections of financial reports weekly
• Perform the following compliance and process improvement tasks:
• Ensure compliance with financial regulations and company policies in all accounting activities
• Identify and implement process improvements for accounts payable and accounts receivable efficiency
• Support automation and ERP enhancements, including Hedberg, under the controller’s direction
• Perform the following customer and vendor relations tasks:
• Act as the primary point of contact for vendor and customer inquiries related to invoices and payments
• Foster positive relationships with vendors and customers to ensure smooth financial operations

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or any related field; or equivalent experience
• 2+ years of experience in accounts payable, receivable, or general accounting
• Proficiency in financial software (e.g., QuickBooks, NetSuite, Hedberg) and Microsoft Excel
• Strong understanding of accounting principles and accounts payable/accounts receivable processes
• Excellent communication, organizational, and customer service skills
• High attention to detail and ability to manage multiple priorities in a fast-paced environment

• Attractive compensation
• Assured allowances
• Leave credits
• Overtime Pay
• Night differential benefits
• Comprehensive health and life insurance upon hiring, covering one free dependent
• Special anniversary incentives
• 13th-month salary bonus
• We provide the necessary equipment!

• Full Time
• Permanent WFH set-up
• Job Type: Full-time