Accounts Receivable Specialist (Fuel Operations) | Night shift
Make your next big career move by applying as KMC Solutions' next AR & FUEL SPECIALIST!
The Fuel Specialist is responsible for processing, reviewing, and maintaining accurate financial and transactional data related to the company's fuel and lubricant sales. This position ensures timely invoicing, verification of fuel deliveries, reconciliation of fuel transactions, and proper communication with internal departments and customers.
Reporting to the Fuel Processing Manager, the Fuel Specialist works closely with Operations, Dispatch, and Sales to ensure that fuel orders, pricing, and billing align accurately with company systems and customer contracts. The Fuel Specialist level (I, II, or III) is determined based on experience, knowledge, and demonstrated proficiency in the role.
On top of your salary, here are the exciting benefits you can look forward to:
- Health Insurance/HMO
- Enjoy unlimited MadMax Coffee
- Diverse learning & growth opportunities
- Accessible Cloud HR platform (Sprout)
- Above standard leaves
The main responsibilities of a AR & FUEL SPECIALIST include:
Data Processing and Verification- Verify, process, and reconcile daily fuel delivery tickets, invoices, and sales transactions.
- Review driver delivery logs, Bills of Lading (BOLs), and dispatch reports for accuracy before
- Enter and reconcile fuel data into the accounting or ERP system.
- Ensure accurate fuel pricing and tax application according to customer contracts and current
- Generate and send customer invoices promptly and accurately.
- Maintain customer account information and assist in resolving billing questions or disputes.
- Assist with daily, weekly, and monthly fuel inventory reconciliations.
- Coordinate with Operations and Dispatch teams to resolve delivery or documentation
- Track and report fuel sales trends, discrepancies, and variances as requested by management.
- Support the month-end closing process through reporting and account reconciliation.
- Maintain detailed records for audit support and compliance with company policies.
- Collaborate with AR and Accounting teams to ensure proper revenue recognition and
Process Improvement
- Assist in process improvements to streamline fuel billing and reconciliation workflows.
- Perform additional accounting or administrative duties as assigned by management.
- Up to 2 years of experience in accounting, billing, or fuel operations.
- Performs routine data entry, invoice generation, and delivery reconciliation under supervision.
- Focuses on learning fuel transaction processes, pricing systems, and company procedures.
- Works closely with senior team members for guidance and verification of work.
- Handles low-complexity accounts and standard transactions.