Senior Billing Coordinator (Pooling)
Senior Billing Coordinator
Full time | Makati | Hybrid
This will support the firm’s billing cycle by preparing, editing, and finalizing bills with coordination with the Partners and other legal staff, Practice Assistants, Inventory Managers and Revenue Controllers, Finance Managers, and other employees.The Senior Coordinator, Billing is also responsible for preparing standard reports for Work in Progress (WIP), Accounts Receivables (AR), and Timekeeper Utilization.
This role will provide general support for Billing operations, including Key Clients, Specific Office, or Specific Section, among others:
- Generate, edit and finalize client invoices in Elite 3E in line with global agreements, Firm policies and tax or statutory requirements
- Prepare, submit and monitor electronic bills via eBilling Hub, ensuring accurate upload and timely resolution of any billing issues
- Compile, review and reconcile billing back-ups and supporting documents, researching 3E records to correct invoices and personal disbursement issues
- Produce standard billing reports (WIP, AR and Timekeeper Utilization) and support basic analysis for partners and other stakeholders
- Maintain accurate client, matter, phase, task and activity data in the billing system as requested by authorized parties
- Handle billing-related requests and inquiries from shared mailboxes, coordinating with Cash Receipts and Accounts Payable and supporting audit documentation
- Plan, prioritize and track multiple billing assignments, ensuring deadlines are met and status updates are communicated clearly
- Build strong working relationships across the Firm, exercise sound judgment, maintain strict confidentiality and uphold Firm procedures and service standards
- Bachelor’s degree in Business or a related course, with relevant billing or administrative experience an advantage
- Strong written and verbal communication skills with excellent interpersonal skills and effective stakeholder management
- Proficient in Microsoft Word, Outlook, Excel and PowerPoint
- Highly organized, detail and solutions oriented, with strong follow through and the ability to manage multiple priorities and tight deadlines
- Trusted in handling confidential information, able to stay calm under pressure and maintain a positive, professional approach
- Proactive team player with strong self-motivation, determination and the ability to work both independently and collaboratively
- Prior experience as a Remote, Executive or Administrative Assistant in a large international law firm or similar organization is a plus; legal background an advantage
- Must be amenable working on AMERICAS SHIFT; amenable to a hybrid work set-up (3 days onsite per week - Tuesday, Wednesday, Thursday) and PH holiday support
- Competitive compensation and benefits package
- Opportunities for professional development and career growth
- Supportive, collaborative, and dynamic work environment
- Work-life balance initiatives and wellness programs
About the White & Case
White & Case is a leading global law firm with a strong reputation for handling complex legal matters across multiple sectors. Founded in 1901, the firm has offices in major cities worldwide. The firm is recognized for its deep industry knowledge and ability to handle high-stakes, high-profile cases.
White & Case Manila is one of the firm’s key offices in Asia. Manila is the Center of Excellence or Shared Services Office of White & Case. Here in Manila we service our other offices for non legal functions such as HR, Finance, Office Operations and Technology.