HR & Administrative Assistant (BPO Background)
Job Description
Position: HR and Administrative AssistantDepartment: Human Resources & Finance
Job Type: Full-Time (Hybrid: 3x onsite / 2x WFH)
Location: Ayala, Makati
Schedule: Midshift (1:00 PM - 10:00 PM)
About the Company
Agile Tech Ops is a fast-growing startup committed to creating cutting-edge software solutions that fuel our expansion. We're not just maintaining business-critical systems, we're building the future and collaborating with leading US companies to make a global impact.
Position Overview
The HR and Finance Administrative Assistant provides comprehensive administrative support to both the HR Specialist and Finance & Administration teams. This role is essential in ensuring smooth daily operations by managing administrative tasks, coordinating HR processes, and assisting with financial documentation and compliance.
Key Responsibilities
HR Support- Assist in recruitment activities, including interview scheduling and preparation of candidate documents
- Maintain and update employee records in compliance with company policies and standards
- Support onboarding and orientation of new hires
- Coordinate training sessions and monitor employee participation
- Prepare and process expense reports, invoices, and purchase orders
- Assist with payroll preparation and ensure accuracy of employee data
- Maintain financial records and provide support during audits
- Coordinate office administrative needs, including supplies and vendor management
- Draft and format correspondence, reports, and internal documentation
- Organize meetings, prepare agendas, and take minutes
- Maintain organized filing systems (both digital and physical)
- Handle confidential information with professionalism and discretion
- Bachelor’s degree in Business Administration, Human Resources, Finance, or related field
- 1–3 years of experience in administrative, HR, or finance support roles
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- High level of integrity and ability to handle sensitive information
- Strong attention to detail and accuracy
- Effective time management and prioritization
- Problem-solving mindset with initiative
- Team-oriented with adaptability in a fast-paced environment
- Reports to: HR Specialist and Finance & Administration Manager
- Collaborates with: HR Team, Finance Team, and Administrative Staff
Compensation
Salary: Competitive
Benefits
Health insurance- Life insurance
- Pay raise opportunities
- Hybrid work setup
- 8-hour shift
- Monday to Friday
- Night shift
- 13th month salary
- Performance bonus
Ready to grow with us?
Send your resume to [email protected] to get your application started