Office liaison

Job Description

The Office Liaison is responsible for providing administrative and operational support by ensuring the accurate and timely processing of documents, records, and reports. The role coordinates with internal departments, suppliers, and field personnel to facilitate smooth office operations, monitor vehicle maintenance-related transactions, and maintain organized records while ensuring compliance with company policies and procedures.

• Process, encode, update, and maintain office documents, records, and reports accurately and on time.
• Monitor truck maintenance, repair expenses, job orders, and supplier billing to ensure proper documentation and timely processing.
• Coordinate with drivers, suppliers, and internal departments regarding maintenance concerns, document submissions, and payment processing.
• Issue and monitor operational forms and maintain organized filing systems and office records.
• Manage office supplies, maintain office equipment, and support general administrative and clerical functions.
• Perform field visits as needed for document processing, supplier payments, and other company-related transactions.
• Ensure proper housekeeping, workplace organization, and compliance with office safety standards.
• Serve as a backup for encoding and other administrative functions when necessary.
• Perform other duties and responsibilities as assigned by management.

• Bachelor's degree in Business Administration, Office Administration, Management, or any related course.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational, documentation, and time management skills.
• Keen attention to detail with excellent data encoding accuracy.
• Good communication and interpersonal skills.
• Able to work independently and manage multiple tasks.
• With a valid Professional or Non-Professional Driver's License
• Willing to do fieldwork when required.

• Allowances
• Opportunity to gain hands-on experience in office administration and operations.
• Collaborative work environment with exposure to cross-functional teams.
• Develop skills in documentation, coordination, and operational support.