[ref. m0703518] Compliance & Reconciliation Officer - Cebu

Role Overview

We are seeking a highly detail-oriented Compliance & Reconciliation Officer to ensure booking accuracy across e-commerce platforms and maintain compliance with international tax regulations. This critical role focuses on matching e-channel settlements to accounting records, verifying VAT/BIR/EU filings, and monitoring financial trends to support strategic decision-making.

You will be responsible for reconciling e-channel transactions with accounting records, identifying discrepancies, and ensuring compliance with tax regulations across multiple jurisdictions. This position requires exceptional attention to detail, a QA mindset, and a commitment to maintaining audit-ready financial records.

Why Join Us?

Competitive Compensation & Allowances:

• Fixed Internet Allowance: ₱1,500/month.
• Transportation Allowance: Variable amount based on residence-to-office distance
• Rice Subsidy: ₱2,000/month.
• Growth Opportunities:
• Structured training in Odoo, VAT compliance, and reconciliation processes.
• Mentorship from senior accountants to build expertise in international accounting standards.
• Work-Life Balance:
• Hybrid work arrangement with standard daytime hours (Monday–Friday).
• Flexibility for occasional late shifts during month-end closing periods.
• Collaborative Culture:
• Team-oriented environment where precision, accountability, and initiative are valued.
• Exposure to international accounting standards (EU VAT, Chinese VAT, BIR compliance).

• Must have Bachelor's degree in Accounting, Finance, or related field
• With at least 5 years of experience handling of accounting principles (AP/AR, reconciliations, VAT).
• In-depth understanding of VAT regulations for EU cross-border sales.
• Familiarity with e-commerce platforms (Amazon, eBay) and Odoo.

• Proficiency in Excel (formulas, data organization, Pivot Tables).
• Basic understanding of accounting software (Odoo preferred).
• Ability to identify trends and discrepancies in financial data.
• Highly detail-oriented with strong time management skills.

• Precision: Zero-error mindset in reconciliations and compliance filings.
• Ownership: Takes accountability for deadlines and reconciliation accuracy.
• Adaptability: Thrives in a fast-paced environment with evolving priorities.

1. E-Channel Settlement Reconciliation

• Amazon Settlement Matching:
• Match Amazon settlements to accounting records in Odoo with 100% accuracy.
• Reconcile e-channel transactions with bank transfers (e.g., ING, DSB) to ensure complete alignment.
• Error Identification:
• Identify and resolve discrepancies between platform reports and accounting entries.
• Document reconciliation processes and maintain audit-ready records.

1. Compliance & Filing Accuracy

• VAT & BIR Compliance:
• Verify VAT filings for EU cross-border sales and ensure alignment with transaction data.
• Assist with BIR reports (1601C, 2550Q) to ensure accurate reporting and timely submissions.
• EU Reporting:
• Ensure compliance with EU reporting requirements for e-commerce transactions.
• Validate tax grids and fiscal positions for international sales.

1. Financial Trend Monitoring

• Revenue vs. Cost Analysis:
• Monitor weekly revenue vs. cost trends across all sales channels.
• Flag significant variances for senior accountants to investigate.
• Forecast Support:
• Assist with payment forecasting by tracking pending transactions and reconciling discrepancies.
• Update bank balance records for weekly consolidated forecasts.

1. Process Improvement

• Quality Assurance:
• Implement QA checks to prevent recurring reconciliation errors.
• Develop standardized reconciliation templates for consistent execution.
• Documentation:
• Maintain organized records of reconciliation processes for audit readiness.
• Share best practices with the accounting team to improve overall accuracy.