Accounts Payable Associate

Job Description

The Accounts Payable Associate is responsible for the timely, accurate, and compliant processing of Accounts Payable transactions. The position ensures that Requests for Payment (RFPs), invoices, and supporting documents are properly reviewed, validated, recorded, monitored, and processed in accordance with company policies, accounting standards, and regulatory requirements.

The Accounts Payable Associate is expected to uphold strong internal controls, maintain confidentiality, and contribute to the efficient operation of the Finance and Accounting Department.

Duties and Responsibilities

1. Receive, review, and validate Requests for Payment (RFPs), Invoices, and supporting documents to ensure completeness and compliance with company requirements.
2. Verify the accuracy of billing documents, payment computations, supplier information, approvals, and required supporting attachments prior to processing.
3. Accurately encode Accounts Payable transactions, Invoices, vendor documents. and payment details in SAP within the prescribed processing timeline.
4. Maintain and regularly update the Accounts Payable Monitoring file to monitor payment status, due dates, and processing progress.
5. Perform SAP reconciliation to ensure the completeness and accuracy of Accounts Payable transactions, balances, vendor accounts, and related records.
6. Maintain and monitor the Advances Monitoring file, including outstanding employee and supplier advances, and coordinate with requesting departments for the timely submission of liquidation documents in accordance with company policy.
7. Prepare payment documents and supporting schedules in accordance with the approved payment schedule, company policies, and internal control procedures.
8. Coordinate with requesting departments, stores, suppliers, and other stakeholders regarding incomplete, incorrect, or missing documents to facilitate the timely processing of payment requests.
9. File, organize, and safeguard Accounts Payable documents, ensuring that all records are complete, retrievable, and maintained in accordance with company document retention policies.
10. Assist in the consolidation and preparation of the Book of Accounts (BOA) and other accounting schedules required for tax reporting and statutory compliance
11. Assist in the preparation, generation, monitoring, filing, and release of BIR Form 2307 and other Accounts Payable-related reports as assigned.
12. Respond promptly, professionally, and accurately to inquiries from departments, stores, suppliers, auditors, and other stakeholders regarding Accounts Payable transactions.
13. Support month-end, quarter-end, and year-end closing activities by ensuring that Accounts Payable transactions are completely and accurately recorded.
14. Perform other Accounts Payable-related duties and responsibilities as may be assigned by the Accounts Payable Supervisor or Accounting Manager.

1. Bachelor's Degree in Accountancy, Accounting Information System, Financial Management, Management Accounting, or any related business course.
2. Fresh graduates are welcome to apply. Experience in Accounts Payable, General Accounting, or other accounting-related functions is an advantage but not required.
3. Basic knowledge of accounting principles, bookkeeping, and financial reporting.
4. Knowledge of Accounts Payable processes, payment cycle, and document validation is an advantage.
5. Familiarity with SAP or other ERP systems is an advantage
6. Proficient in Microsoft Office applications, particularly Microsoft Excel and Word; familiarity with Google Workspace is an advantage.
7. Strong analytical, organizational, and problem-solving skills with keen attention to detail.
8. Ability to manage multiple tasks, prioritize workload, and meet deadlines while maintaining a high level of accuracy.
9. Good written and verbal communication skills and the ability to coordinate effectively with internal and external stakeholders.
10. Demonstrates integrity, professionalism, accountability, and the ability to handle confidential financial information.