Marine Document Controller

FORTUNE SEA CARRIER INC.

We are in need:

MARINE DOCUMENT CONTROLLER

Job Summary

The Marine Document Controller is responsible for the efficient management, control, and organization of the company's documents and records. This role ensures that all documents are properly filed, updated, distributed, and maintained in compliance with company policies, MARINA regulatory requirements, and quality standards.

• Manage, organize, and maintain physical and electronic documents and records.
• Ensure documents are properly classified, numbered, filed, and archived.
• Control document versions and ensure only the latest approved documents are in circulation.
• Receive, log, and distribute incoming and outgoing documents of vessels and other departments.
• Monitor document approval workflows and follow up with concerned departments.
• Maintain document registers, trackers, and logs.
• Ensure confidentiality and security of sensitive documents.
• Assist in audits by providing requested documents and records.
• Coordinate with internal departments, clients, and external parties regarding documentation.
• Ensure compliance with company procedures and applicable Philippine regulations.
• Support document retrieval and disposal in accordance with retention policies.
• Perform other administrative duties as assigned.

• Graduate of Business Administration, Office Administration, Information Management, or any related course.
• At least 1 year of experience as a Document Controller
• Familiarity with document control systems (manual or electronic).
• Proficient in MS Office applications (Word, Excel, Outlook).
• Good organizational and filing skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• With Shipping industry is an advantage

• Document management and records control
• Time management and organization
• Confidentiality and data integrity
• Coordination and follow-up skills
• Ability to handle multiple tasks