Admin Specialist

Admin Specialist

Business Unit: Aboitiz Power Corporation

Power your future with AboitizPower.

You will work closely with Business Development team to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

In This Role, Your Responsibilities Will Be:

• Administrative Support
• Maintain centralized trackers and documentation across admin functions to ensure accuracy and visibility
• Track and coordinate administrative requests and submissions to ensure timely processing and proper documentation
• Support logistics, facilities, and utilities administration through coordination and tracking of requests and services
• Car Plan Management
• Manage end-to-end processing of car plan requests in accordance with company policies
• Coordinate with SCM, dealers, and insurance providers to facilitate processing and delivery
• Prepare and process required documentation (e.g., CLAF, PR) and monitor approvals
• Maintain records (OR/CR, tracking) and monitor vehicle lifecycle and renewals
• Mobile Plan Management
• Manage provisioning, changes, and retrieval of mobile plans with telecom providers
• Address billing concerns and coordinate resolution with vendors and/or Finance
• Fleet Card Management
• Manage issuance, replacement, and cancellation of fleet cards in accordance with policy
• Monitor usage and flag irregularities to ensure compliance and cost control as needed
• Travel Management
• Manage end-to-end travel arrangements including flights, hotels, and land transportation
• Coordinate with travel vendors to secure bookings and confirmations
• Handle itinerary management including changes, cancellations, and issue resolution
• Permits and Compliance
• Prepare and submit required documents for business permits and regulatory compliance
• Track renewal timelines and coordinate completion with stakeholders
• Others
• Performs other related duties and responsibilities that may be assigned by the TL

To Succeed in this Role, we need someone who:

• Office and Administrative Operations
• Customer Service Orientation
• Stakeholder Management
• Attention to detail
• Collaboration and Team Support

What You Will Need:

Education & Experience:

• Bachelor’s degree in Business Administration, Office Management, Marketing, or any related field.
• At least 3–5 years of experience in corporate or shared services administration
• Experience in travel coordination, vendor management, or asset administration preferred
• Strong organizational skills with high attention to detail and accuracy
• Proficient in MS Office and/or Google Workspace
• Good communication skills with ability to coordinate across teams and external vendors
• Exposure to billing, documentation, or administrative processes is an advantage
• Ability to manage multiple requests in a fast-paced, shared services environment with minimal supervision

Our Culture & Commitment to You: Powering Your Future

At AboitizPower, we honor you not just as a professional, but as a person. Our promise is to provide a workplace where you can thrive through:

• Powered by People: We value your unique identity and ensure you feel supported, trusted, and empowered.
• Own Your Growth: Learn, grow, and advance through mentorship, leadership opportunities, and meaningful learning experiences.
• Why We Work: Purpose is part of every job here. Your efforts directly contribute to community upliftment, sustainability, and shaping the future of energy.
• Empowering Culture: Bring your full self to a workplace grounded in belonging and collaboration.
• Recognition that Matters: We celebrate both visible milestones and steady efforts, honoring the dedication you bring to our mission.

About Us

We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.

Together, let’s power your future.