HR Specialist - Data Management

HR Specialist – Data Management

Job Overview:

The HR Specialist – Data Management is responsible for maintaining accurate and confidential HR data, managing HR systems and records, preparing workforce reports, and supporting compliance and audit activities. The role helps ensure data integrity, operational efficiency, and informed HR decision-making through effective data management and reporting support.

Job Description:

• Maintain and update employee records in HR systems and databases
• Ensure HR data accuracy, consistency, and completeness
• Manage employee lifecycle changes including onboarding, transfers, promotions, salary adjustments, leave, and separations
• Conduct data audits and reconciliation to maintain data integrity
• Prepare HR reports, dashboards, and workforce analytics
• Support reporting on headcount, attrition, workforce movements, organizational structure, and employee demographics
• Analyze HR data trends to support HR initiatives and business decisions
• Handle HR database inquiries and support system/process improvements
• Ensure compliance with company policies, labor laws, and data privacy regulations
• Maintain confidentiality of sensitive employee information
• Support internal/external audits and government compliance reporting
• Organize, store, archive, and manage HR records and documentation
• Assist in developing and updating HR data management procedures and SOPs

Requirements:

• Bachelor’s degree in Human Resources, Psychology, Business Administration, Information Systems, or a related field
• At least 2–4 years of relevant experience in HR operations, HRIS administration, or data management
• Proven experience handling confidential employee records in a corporate environment
• Strong knowledge of HR operations and employee lifecycle processes
• Strong interpersonal and communication skills, both written and verbal
• Willing to work onsite five days a week, from Monday to Friday, including holidays