Administrative Assistant

Job Purpose

To provide administrative assistance and comprehensive support to the Account Director and Sales Team in order to maximize the effectiveness of sales and purchase processes whilst optimizing and upholding client service standards

• Perform duties within strict timelines.
• Ensure accuracy of information and correctness of quotation calculations.
• Maintain clear, concise communication both internally and externally.
• Create briefs using the Company’s Connect System.
• Process orders in the system as needed.
• Follow up with suppliers to ensure timely and complete pricing.
• Complete and upload necessary client documentation into the system.
• Take orders through the Company’s Connect System, ensuring all relevant documentation (Client PO, SAP, and other documents) are uploaded correctly and fully.
• Maintain accurate and legible customer files and records.
• Assist with preparing client management information reports, documentation, and WIP logs as needed.
• Manage incoming purchase orders and update the shared PO tracker.
• Assist with onboarding new suppliers in accordance with the Company’s procurement procedures.

• Strong team-oriented attitude.
• Excellent oral and written communication skills.
• Superior organizational skills.
• Proactive approach to project management.
• Experience working collaboratively as part of a team.
• Keen attention to detail with an understanding of budget constraints.
• Ability to work under pressure while maintaining composure.
• Personable and professional demeanor to build client rapport.
• Confidence to inspire client trust in your work.
• Excellent proficiency in MS Office, particularly PowerPoint and Excel.
• Strong problem-solving abilities.
• Enthusiastic and passionate attitude.
• Good time-management skills.