Accounting staff
Job Description
Posted on 4 May 2026PRIMARY RESPONSIBILITY:
Performs functions relative to payment processing. Receives, handles, audits, verifies, and reconciles receipts and invoices.
DETAILED RESPONSIBILITIES:
Reports to the head office at the time of schedule (8:30 am-5:30 pm) (refer to Employees' Schedule); Wears proper uniform while observing proper grooming and hygiene; (see policy on Uniform and Grooming)
Branch Transactions
Performs a wide variety of responsible clerical, technical, administrative, and office support duties in support to the company’s Accounting Department.Process Purchase Orders by Motorpool Department, Accounting Department, Human Resource Department, IT Department, Operations and all branches (refer to Policy on Requesting Supplies/ Budget and Processing of Purchase Orders); Canvass requested items from accredited suppliers of the company (refer to Guidelines on Canvassing to Credited Supplier); Process outside Contractual Services (refer to Policy on Requesting Supplies/ Budget and Processing of Purchase Orders and Outside Contractual Process); Acknowledge receipt of billing statement from accredited suppliers of the company and processing of payment upon thorough checking and auditing; (refer to the policy on the audit of budget requisition and liquidation)
Collate, update and post Official Receipt issued by Suppliers.Daily monitoring of Fuel Consumption Report (refer to Guidelines in Auditing Fuel Consumptions); Process budget requests from other departments (refer to Policy on Requesting Supplies/ Budget and Processing of Purchase Orders); Proces and prepare check payments for monthly utilities – water, electricity, cellular phones, and telephone bills; Process and prepare check payments for monthly rentals and retainers fee as scheduled; Telephone bills and cellular plans shall be prepared every First week of the Month.
Process, prepare check and release payments for approved claims.Process numbered forms like branch daily transaction report, waybills and official receipts (Also refer to the policy on the audit of waybill count and numbered forms); Process petty cash liquidation and replenishment reports (refer to Policy on Petty Cash fund); Records,consolidate and reconciliation of recurring bills and due dates; (refer to Payment Schedule of Utilities, Internet and Phone lines); Follows approved schedule of supplies requisition, budget request and liquidation (refer to Policy on Requesting Supplies/ Budget and Processing of Purchase Orders); Performs daily audit of Motorpool daily transactions Reports; (refer to Guidelines on Auditing of Motorpool Daily Transaction Reports); Maintains and updates daily inventory records of fuel, spare parts, lubricants and other SKU's; (refer to policies and procedures on Auditing company Assets and Supplies)
Keep custody of office supplies such as Bond Papers, Newsprints, forms, and other office supplies (refer to policies and procedures on Auditing company Assets and Supplies); Answer phone calls as needed; For new applications of utilities and other services, follow approved and existing billing period and payment schedule.Consolidate and negotiate with the biller and other service providers to adjust payment schedule based on the existing company payment deadlines.
Qualifications/Requirements
Graduate of any four (4) year business courses with emphasis in Accounting.Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Basic knowledge of accounting systems and internal controls.
Sound analytical thinking, planning, prioritization, and execution skills.
Knowledge in preparing audit reports.
Can perform moderate to complex account reconciliations.
High level of proficiency with Microsoft Office and other software.
Work location
DARAGA (LOCSIN), ALBAY
Remarks
No additional remarks
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