Accounting Officer

Position Overview

The Accounting Officer also coordinates with internal teams, suppliers, and external partners (banks, auditors, government agencies) to ensure smooth financial operations.

1. General Accounting & Bookkeeping

• Record and update all financial transactions in the accounting system (invoices, receipts, expenses, journal entries).
• Maintain accurate general ledger accounts and reconcile balances regularly.
• Ensure proper documentation, filing, and organization of accounting records.

1. Accounts Payable (AP)

• Process vendor invoices, validate supporting documents, and ensure correct account coding.
• Prepare and schedule payments (checks, online transfers).
• Monitor outstanding payables and address vendor concerns.

1. Accounts Receivable (AR)

• Issue sales invoices, statements of accounts (SOA), and monitoring of collection.
• Follow up overdue accounts and coordinate with Sales/Operations for reconciliations.
• Record collections and update customer ledgers.

1. Payroll & Employee Reimbursements

• Assist in payroll preparation and validate timesheets/attendance (if assigned).
• Process liquidations, reimbursements, and ensure complete supporting documents.

1. Bank Reconciliation

• Reconcile company bank accounts against the general ledger.
• Monitor deposits, fund transfers, credit memos, debit memos, and bank fees.

1. Government Compliance

• Prepare and file monthly, quarterly, and annual government reports (BIR, SSS, Pag-IBIG, PhilHealth).
• Assist in preparing BIR forms such as 1601C, 2550M/Q, 2307, 2316, and Annual ITR.
• Ensure compliance with local laws and deadlines.

1. Financial Reporting

• Assist in preparation of monthly financial statements (Balance Sheet, Income Statement, Cash Flow).
• Support in budget monitoring, variance analysis, and financial forecasts.
• Assist external auditors during year-end audit and provide requested schedules.
• 8. Internal Controls & Process Improvement
• Ensure adherence to accounting policies and internal controls.
• Recommend improvements to enhance accuracy, efficiency, and transparency.
• Safeguard company assets through proper documentation and monitoring.

1. Coordination & Administrative Support

• Liaise with banks, suppliers, and auditors
• Provide administrative support to the chairman
• Handle confidential information with discretion and professionalism.

Qualifications & Skill Requirements

• Bachelor’s degree in Accounting, Accountancy, Finance, or related field.
• CPA license is a plus but not required.
• Technical Skills
• Strong knowledge of accounting principles, financial reporting, and bookkeeping.
• Proficiency in MS Excel (pivot tables, formulas, lookup functions).
• Experience with accounting software (QuickBooks, Xero, SAP, NetSuite, or similar).
• Familiarity with BIR regulations, eFPS/eBIR, and statutory contributions.

• High attention to detail with strong analytical skills.
• Excellent organization and documentation skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Strong problem-solving and reconciliation skills.
• Integrity, confidentiality, and professionalism.

• Strong sense of responsibility and ownership.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Willingness to learn and adapt to process changes.

• At least 2–3 years of relevant experience in accounting or finance.
• Experience in corporate finance, auditing, or general accounting is an advantage.