Terminal operations assistant b (gov)

Job Description

Company: Total Philippines Corporation

Job Overview

The Terminal Operations Assistant is responsible for supporting day-to-day terminal activities including inventory reconciliation, product movement monitoring, vessel receiving, dispatch operations, and SAP-based documentation. This role ensures accurate stock management, adherence to safety and compliance standards, and seamless operational support within the oil depot terminal.

1. Inventory Management & Reporting

• Perform daily stock reconciliation of physical inventory versus SAP book inventory.
• Monitor daily product variances and initiate investigations aligned with terminal procedures.
• Prepare and submit Daily Stock Movement Reports to the Terminal Manager for validation.
• Provide Daily Stock Position Reports to the Supply Department to support demand and lifting planning.
• Reconcile daily lifting records of Supply sales customers for accuracy and completeness.

1. Product Movement & Documentation

• Execute Goods Issue (GI) transactions in SAP for all outbound deliveries upon completion of product loading.
• Maintain complete and accurate documentation of all inbound/outbound product movements in compliance with company policies and audit requirements.

1. Terminal Operations

• Assist in tanker receiving operations, including:
• Conducting vessel COT (Cargo Oil Tank) gauging
• Recording temperature and density readings
• Computing vessel shipment quantities following industry and regulatory standards
• Perform dispatching tasks when the Terminal Dispatcher is unavailable, ensuring uninterrupted loading operations.

1. Safety & Compliance

• Ensure all terminal activities adhere to HSSE (Health, Safety, Security, and Environment) protocols.
• Support the implementation of industry best practices in oil depot operations, loss control, tank management, and product quality assurance.
• Participate in regular safety drills, toolbox talks, and compliance audits.

1. Additional Duties

• Carry out other operational duties and special tasks assigned by the Terminal Manager as required.

Qualifications/Requirements

Experience: At least 1–2 years of experience in oil depot terminal operations, petroleum logistics, or bulk liquid handling.

Technical Skills:

• Proficiency in SAP (MM/SD modules) for inventory and product movement transactions
• Knowledge of tank farm operations, calibration, gauging, and loss control principles
• Familiarity with petroleum product specifications, density/temperature correction factors, and standard gauging tools
• Understanding of HSSE requirements in terminal environments
• Ability to interpret P&IDs, flow diagrams, and terminal operating procedures

Certifications (preferred):

• Basic Safety Training
• Hazard Identification & Risk Assessment (HIRA)
• Terminal Operations or Tank Farm Handling certifications

Core Competencies:

• Strong analytical and numerical skills
• High attention to detail and accuracy
• Good communication and coordination abilities
• Ability to work under pressure in an operational environment
• Strong sense of safety awareness and compliance
• Team-oriented with a proactive work attitude

Work location

GENERAL SANTOS CITY (DADIANGAS), SOUTH COTABATO

Remarks

No additional remarks

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