Administrative Officer

1. Position

1. Duties and Responsibilities

The primary function of the Administrative Officer is to provide administrative, operational, and organizational support to management, ensuring the efficient day-to-day operations of the company and assisting employees, agents, clients, and external stakeholders as needed.

A minimum of 1-2 years of administrative experience is required for this position.

The Administrative Officer shall perform, but not be limited to, the following duties and responsibilities:

• Provide administrative support to the President, Principal Broker, and management team in the execution of daily business operations.
• Serve as the primary point of contact and coordinator for communications with RE/MAX Philippines, suppliers, service providers, utility companies, landlords, and other external partners.
• Act as liaison between the company and local real estate boards, industry organizations, and regulatory agencies.
• Maintain and organize company records, contracts, permits, licenses, and other administrative documents, ensuring accuracy and compliance.
• Assist in the review, processing, and monitoring of listing agreements, purchase agreements, and other real estate-related documentation.
• Coordinate with legal counsel, accountants, government agencies, and other professional service providers on administrative matters.
• Assist in the preparation, monitoring, and control of office budgets, expenses, and operational expenditures.
• Oversee office administration, including procurement of supplies, maintenance of office facilities, and coordination of office services.
• Support Human Resources functions, including employee and associate onboarding, offboarding, documentation, and records management.
• Ensure that employees and associates comply with company policies, procedures, and administrative requirements.
• Coordinate meetings, training sessions, company events, Management Committee (MANCOM) meetings, and staff meetings, including preparation of agendas and minutes when required.
• Monitor and facilitate the collection of annual membership fees (AMF), dues, and other company-related payments from associates.
• Address administrative concerns and assist in resolving operational issues raised by employees, associates, clients, or external stakeholders.
• Promote a professional and positive company image through efficient customer service and professional conduct.
• Prepare reports, correspondence, presentations, and other documents as requested by management.
• Intermediate proficiency in Microsoft Office applications is required for document preparation and presentation tasks.
• Perform other duties and responsibilities that may be assigned by management from time to time and are consistent with the nature of the position.
• A Bachelor's degree is required for this Administrative Officer position.

The Employee shall faithfully perform all duties and responsibilities with due diligence, professionalism, and in the best interests of the Company.