Executive assistant va (onsite – ortigas)

ROLE OVERVIEW:

UpraisIT is seeking a highly organized and proactive Executive Assistant (EA) to provide dedicated support to an Australian CEO / Director. This role requires strong calendar management, travel coordination, and executive-level administrative support experience.

The ideal candidate has prior experience supporting senior executives, demonstrates excellent communication skills, and can manage competing priorities in a fast-paced environment. You will play a key role in ensuring the CEO’s schedule, meetings, and business activities run smoothly and efficiently.

DUTIES & RESPONSIBILITIES:

• Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and events
• Coordinate domestic and international travel arrangements (flights, accommodations, itineraries)
• Organize and confirm meetings, prepare agendas, and send reminders
• Screen and manage emails, prioritizing important communications
• Prepare reports, presentations, and business documents as required
• Take meeting notes and track action items when necessary
• Liaise with internal teams and external stakeholders on behalf of the CEO
• Handle confidential information with discretion and professionalism
• Assist in organizing company events, board meetings, or executive sessions
• Ensure deadlines, commitments, and follow-ups are properly monitored

JOB REQUIREMENTS:

• At least 2 years of experience as an Executive Assistant or Virtual Assistant supporting a CEO/Director
• Proven experience managing calendars, meetings, and travel arrangements
• Strong written and verbal English communication skills
• Excellent organizational and time management skills
• High level of professionalism and confidentiality
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Ability to work onsite in Ortigas (Meralco Ave)
• Reliable and committed to a full-time onsite setup

PREFERRED QUALIFICATIONS:

• Experience supporting Australian executives or international clients
• Experience using project management or scheduling tools (e.g., Asana, Trello, Calendly)
• Background in administrative support within a corporate or professional services environment

• Competitive salary package of PHP 30,000
• Onsite role located in Ortigas business district
• Dayshift schedule (Australia Time Zone)
• Direct exposure to executive-level operations
• Supportive and professional work environment
• Career growth opportunities