Executive Assistant / Secretary

Job Title:

• Key Responsibilities:

1. Executive Support:

• Manage calendars, appointments, and travel arrangements (including international travel).
• Organize meetings, video calls (e.g. across time zones), and take meeting minutes.
• Screen emails, calls, and correspondence.

1. Cross-Cultural Communication:

• Act as a liaison between the executive and local teams, ensuring clarity and cultural sensitivity.
• Translate or interpret informal conversations or documents (if bilingual or multilingual).
• Help the executive navigate local customs, business etiquette, and communication styles.

1. Administrative Duties:

• Prepare reports, presentations, and briefing documents.
• Handle confidential documents with discretion.
• Track expenses, submit reimbursement claims, and manage invoices.

1. Relocation & Settling-In Support (if working with newly relocated foreigners):

• Assist with housing, utilities, schooling (for family), and other relocation services.
• Coordinate with HR on visa renewals, residency permits, or travel compliance.
• Provide logistical support for family members (if applicable).

1. Project Coordination:

• Support strategic projects the executive is managing.
• Coordinate with global teams and stakeholders.
• Follow up on action items and ensure deadlines are met.
• Qualifications:
• Bachelor’s degree in Business Administration, Communications, or a related field.
• Certification in Executive Assistance (optional but a plus).