Real Estate VA (REVA)

Real Estate Virtual Assistant (Remote)

Description

We are looking for a Real Estate Virtual Assistant (VA) to support real estate agents, brokers, property managers, or investors with administrative, operational, marketing, and client management tasks. This role is responsible for streamlining day-to-day operations, improving workflows, and ensuring an exceptional client experience.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Handle inbox management and client communications.
• Prepare contracts, listing agreements, and other real estate documents.
• Coordinate tasks and ensure deadlines are met.

• Manage and maintain GoHighLevel (GHL) and other CRM platforms.
• Update client records, lead pipelines, automations, and workflows.
• Schedule appointments using Calendly and coordinate meetings with clients.
• Maintain organized databases and ensure accurate documentation.

• Create, update, and maintain Standard Operating Procedures (SOPs) and process documentation.
• Improve workflows and document business processes to support operational efficiency.
• Develop checklists, guides, and training materials as needed.

• Create and schedule social media content.
• Prepare property listings for MLS and other listing platforms.
• Assist with email marketing campaigns and lead nurturing.
• Generate and follow up with leads through email, phone, SMS, and CRM automation.

• Coordinate transactions from contract to closing.
• Communicate with buyers, sellers, lenders, escrow officers, inspectors, and title companies.
• Track transaction timelines and ensure all required documentation is completed.

• Conduct market research and comparative market analysis (CMA) support.
• Maintain spreadsheets, databases, and property records.
• Perform accurate data entry across multiple systems.

• Minimum 1-2 years of experience as a Real Estate Virtual Assistant.
• Strong understanding of real estate transactions, contracts, and terminology.
• Experience using GoHighLevel (GHL) for CRM management and automation.
• Experience with Calendly for appointment scheduling.
• Experience creating and maintaining Standard Operating Procedures (SOPs) and process documentation.
• Proficiency with Asana for task and project management.
• Experience with MLS platforms and CRM systems such as GoHighLevel, Follow Up Boss, Salesforce, HubSpot, or similar.
• Proficient in Google Workspace and Microsoft Office.
• Excellent English communication, organizational, and time management skills.
• Ability to work independently in a remote environment and manage multiple priorities.

Experience:

• Real Estate Virtual Assistant: Minimum 1-2 years (Required)

Work Location: Remote