Marketing Automation & Virtual Assistant Coordinator | Remote - US Client

Salary: $8 - $9/hr

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To apply, kindly fill out this form: https://forms.integratedhire.com/t/dFL4yuUeG9us

Note: Applicants that don't apply directly will not be considered

Overview

We are seeking a detail-oriented and process-driven Marketing Automation & Virtual Assistant Coordinator to support the execution of a highly structured marketing and operational support system. This role combines marketing coordination, administrative support, and virtual assistant responsibilities within a secure and highly process-oriented environment.

Key Responsibilities

• Execute pre-built marketing workflows and content systems using Monday.com and AI-assisted tools.
• Generate and publish marketing content across LinkedIn, Facebook, blogs, and additional digital platforms.
• Repurpose long-form content into short-form marketing assets, including social media posts and video shorts.
• Create blog content and upload/manage posts within WordPress.
• Follow established messaging guidelines and company positioning frameworks precisely.
• Maintain consistency across all marketing communications and branded content.
• Assist with ongoing content scheduling and publishing activities.
• Support content optimization and formatting for multiple channels.

• Utilize Monday.com workflows to manage content production and marketing tasks.
• Work within AI-powered messaging systems and structured content generation processes.
• Assist with email automation workflows using ActiveCampaign.
• Help maintain marketing databases, workflows, and automation systems.
• Track task progress and ensure deliverables are completed on schedule.
• Collaborate with leadership to ensure systems are followed accurately and efficiently.

• Conduct online research projects and compile findings in a clear and organized format.
• Provide administrative support to leadership and internal teams as needed.
• Assist with document organization, data entry, and operational coordination tasks.
• Help manage calendars, reminders, task tracking, and follow-up items when needed.
• Maintain organized digital records and internal documentation.
• Support leadership with miscellaneous virtual assistant responsibilities and operational projects.
• Communicate professionally and effectively with internal leadership.
• Follow company processes closely and maintain a high level of accountability.

• Complete all work within the company’s Microsoft virtual desktop environment.
• Adhere to company monitoring, tracking, and security protocols.
• Maintain confidentiality and professionalism while working within company systems.

• Minimum 3 years of experience supporting US-based companies in marketing, social media management, administrative support, virtual assistance, or similar roles.
• Experience using Monday.com required.
• Experience using WordPress required.
• Familiarity with AI-assisted content tools such as Claude AI preferred.
• Experience with ActiveCampaign or similar email automation platforms preferred.
• Strong written English communication skills.
• Strong organizational and task management abilities.
• Ability to follow detailed workflows and instructions consistently.
• Comfortable working independently in a remote environment.
• Experience creating and managing content across multiple social media platforms.
• Comfortable working within monitored and structured virtual desktop environments.
• Familiarity with CRM systems such as Pipedrive is a plus.

• Experience working with manufacturing, industrial, environmental, or safety-related industries.
• Familiarity with content repurposing for YouTube shorts and short-form video marketing.
• Experience supporting structured marketing operations with documented workflows.
• Understanding of branding consistency and messaging compliance.
• Previous experience in remote support roles for US-based organizations
• Experience providing executive assistant or virtual assistant support to leadership teams.