Admin Secretary
Key Responsibilities
Provide administrative and secretarial support to the Executive.
Report daily to the Executive's home office and assist with assigned administrative tasks.
Manage the Executive's calendar, appointments, meetings, and reminders.
Prepare correspondence, reports, presentations, and meeting minutes.
Organize, file, and maintain physical and digital documents.
Assist with basic accounting tasks, including preparing invoices, organizing receipts, monitoring expenses, and maintaining records.
Perform basic data entry and maintain accurate records using Xero and other office systems.
Follow up on tasks assigned by the Executive and provide status updates.
Handle phone calls, emails, and other administrative requests on behalf of the Executive.
Maintain confidentiality of company and executive information at all times.
Qualifications- Bachelor's degree in Business Administration, Office Administration, Accountancy, Accounting Technology, or a related field is an advantage.
- Experience as an Administrative Secretary, Executive Secretary, Executive Assistant, or in a similar administrative role is preferred.
- Basic understanding of accounting principles and bookkeeping.
- Basic understanding of Xero accounting software; experience using Xero is an advantage.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
- Strong organizational skills with excellent attention to detail.
- Able to work independently, manage priorities, and meet deadlines.
- Trustworthy, professional, and able to handle confidential information with discretion.
- Willing to report to the Executive's home office ( Angeles City) as the designated work location.