Accounting Supervisor - Accounts Payable

Accounting Supervisor – Accounts Payable

Job Summary:

The Accounting Supervisor – Accounts Payable is responsible for overseeing the end-to-end AP process, ensuring accurate and timely processing of invoices, compliance with company policies, and effective vendor management. This role leads a team, supports financial reporting and closing activities, and drives process improvements to enhance efficiency and control.

Key Responsibilities:

• Supervise daily AP activities, including invoice processing, verification, and posting
• Ensure timely processing of invoices in accordance with agreed payment terms
• Review completeness and accuracy of supporting documents prior to payment release
• Maintain updated and accurate vendor records and documentation
• Handle vendor inquiries and resolve billing discrepancies in a timely manner

• Perform regular supplier statement reconciliations
• Review AP aging reports and ensure accuracy of outstanding balances
• Conduct account reconciliations and resolve variances
• Prepare AP-related reports for management and the finance team

• Ensure proper cut-off and accurate recording of liabilities
• Review accruals and AP journal entries
• Support month-end and year-end closing activities
• Enforce company policies, internal controls, and approval workflows
• Maintain proper documentation and audit trails for all transactions

• Assign tasks and manage workload distribution within the AP team
• Conduct performance evaluations and provide coaching and feedback
• Foster a culture of accountability, accuracy, and continuous improvement

• Identify process gaps and recommend improvements or automation initiatives
• Participate in ERP/system enhancements and implementations

• Support internal and external audits by providing required documentation
• Address audit findings and implement corrective actions

• Perform other duties as assigned by management

Qualifications:

• Bachelor’s degree in Accountancy, Finance, or related field; CPA is an advantage
• Minimum of 4–6 years of relevant accounting experience, with at least 1–2 years in a supervisory role
• Strong knowledge of accounts payable processes, controls, and financial reporting
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite)
• Proficient in Microsoft Excel and financial analysis tools
• Strong leadership, problem-solving, and communication skills
• High attention to detail and ability to manage multiple priorities in a fast-paced environment