Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the business owner. This role is central to keeping the business running smoothly — managing day-to-day operations, coordinating with clients and suppliers, and ensuring that the executive's time is used effectively.

The ideal candidate is someone who is detail-oriented, trustworthy, and thrives in a fast-paced environment. You anticipate needs before being asked, communicate professionally, and take ownership of tasks with minimal supervision.

• Manage the executive's calendar, schedule meetings, appointments, and site visits
• Prepare documents, reports, presentations, and meeting materials
• Maintain organized filing systems — both digital and physical
• Handle travel arrangements and logistics when needed

• Liaise with clients, suppliers, and contractors on behalf of the executive
• Follow up on quotations, purchase orders, and deliveries
• Assist in preparing proposals and other client-facing documents
• Coordinate project timelines and ensure deadlines are met

• Take notes and prepare minutes during meetings
• Assist in special projects and business development tasks as assigned
• Provide general support wherever needed to help the business grow
• Strong organizational, multitasking, and time management skills
• Able to manage calendars, coordinate meetings, and handle correspondence professionally
• Comfortable handling expense reports, invoices, and basic bookkeeping
• Proactive, resourceful, and able to work with minimal supervision
• Detail-oriented with a professional and positive attitude
• Willing to work onsite in Makati