Offshore Executive Assistant / Administrative Support
Offshore Executive Assistant / Administrative Support ? Remote Role | Support our CEO & Head of Operations
Are you a highly organised, proactive professional who thrives in a dynamic environment? We are on the hunt for a talented Executive Assistant / Administrative Support Officer to join our team remotely, providing top-level support to our CEO and Head of Operations.
In this role, you’ll be the right-hand to our leadership team — keeping calendars in check, handling correspondence, organising travel, and ensuring the smooth running of day-to-day operations. If you’re a whiz with Microsoft Excel, tech-savvy across collaboration platforms, and pride yourself on your attention to detail — we’d love to meet you!
At Rapid Screening, we connect talented professionals with businesses that value expertise and efficiency. This is your chance to work remotely while making a real impact in the mortgage industry. This is a DIRECT HIRE opportunity—no middlemen, just you and a great career move!
- What You'll Be Doing:
- Manage complex diaries and calendars, scheduling meetings, and coordinating appointments for the CEO.
- Oversee email correspondence for the CEO and Head of Operations — drafting replies, prioritising important messages, and ensuring timely follow-ups.
- Coordinate all travel logistics, from booking flights and hotels to preparing detailed itineraries.
- Provide comprehensive administrative support to the Head of Operations, including document preparation, project tracking, and ad hoc tasks.
- Prepare high-quality reports, spreadsheets, and presentation materials using Excel, Word, and PowerPoint.
- Support internal communications, project updates, and coordination between teams.
- Maintain confidentiality and handle sensitive information with discretion.
- Keep our operations flowing smoothly with your proactive and organised approach.
- About You:
- At least 3 years of experience in an Executive Assistant, Personal Assistant, or Senior Admin Support role (offshore experience is a plus!).
- A Microsoft Excel pro — confident with formulas, formatting, and basic reporting.
- Exceptional organisational skills and a razor-sharp attention to detail.
- Strong written and verbal communication skills.
- Skilled in using collaboration tools such as MS Teams, Asana, Trello, note-taking apps, SalesTrekker, and Flex.
- Familiarity with CRM and loan platforms (e.g., ApplyOnline, SalesTrekker, Mercury) is a plus!
- Capable of juggling multiple priorities independently and effectively.
- A natural problem-solver who brings professionalism, reliability, and initiative to everything you do.
- Experienced in coordinating across multiple stakeholders and managing competing demands.
- Familiarity with diary management tools and Office 365 platforms.
- Key Traits We’re Looking For:
- Super organised and detail-obsessed
- Proactive, solutions-focused, and resourceful
- Discreet with sensitive information
- Flexible and able to adapt to changing priorities
- A team player with fantastic communication skills
✨ Why Join Us? You'll be part of a supportive and collaborative environment where your work truly makes a difference. We value proactive individuals who bring energy and excellence to the table every day.
Ready to step into a vital role and grow with us?
Join us in shaping the future of mortgage support—all from the comfort of your home. We can’t wait to meet you! ??
Visit us page for more details:
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