Accounting associate

JOB DESCRIPTION:

As an Accounting Associate specializing in Accounts payable you will process disbursement documents, ensure accurate payment, and reconcile invoices, as well as prepare monthly financial reports.

To succeed as an Accounting Associate, you must be able to solve problems and reconcile inconsistent data. You manage and complete day-to-day payment activities in a timely and efficient manner.

ROLES AND RESPONSIBILITIES

• Prepare and file Check Vouchers, including the preparation of 2307 forms.
• Perform reconciliation in the accounting system to ensure data accuracy and resolve account discrepancies.
• Check transmittal documents for accuracy.

• Monitor purchases, expenses, and payments in sub-contracts.
• Maintain due from accounts for employees.
• Monitor and verify payments in sub-contracts.
• Prepare and monitor salary deductions.

• Produce monthly reports of Accounts Payable.
• Assist in the preparation and consolidation of financial reports.
• Compute Sales Agent Commission.

• Check, verify, monitor, and compute employee requests for payments.
• Prepare DMCM Vouchers for employee payment requests.
• Verify Purchase Orders for cash payments.
• Prepare BIR Form 2307 for Suppliers.

• Proofread Sales Orders forwarded by Sales Associates and verify Cost sheets.
• Coordinate with Sales Associates regarding Sales Order concerns.
• Enter Sales Orders into the system and assign job codes.

• Record purchases made by employees.
• Prepare Journal Entries for employee liquidations.
• Enter client data into Sage.

• Check and Recompute salaries of On-Call Personnels for Various Projects.
• Process allowances of Project Technicians requested by Supervisors.
• Liquidate Cash Advances requested by Employees.
• Process Payments for Utilities at Project Sites requested by Supervisors.

• Prepare Reports of Sales Orders including Projects, Services, and PMS.
• Reconcile Sales Order Report with other Systems such as MLSI Sage and ERP System.
• Prepare Sales Order Summary per Sales Representative.
• Prepare Billing Invoices and Collection Report.
• Summarize Sales Order Report, Billed Invoice Report, and Collection Report including graphical presentation.
• Prepare PowerPoint Presentations for monthly Accounting Reports.

• File Documents such as DMCM Vouchers, Cost Sheets, and Liquidations.
• Prepare Quarterly Reports of Sales Orders per Category and per Sales Representative for Commission purposes.

• Graduate of Bachelor of Science in Accountancy, Accounting Information System/Technology, Financial Management or Equivalent.
• Experienced in financial record keeping and bookkeeping
• Proficient in using MS Excel and Word
• Ability to work individually or in a team setting
• Excellent in managing time to meet deadlines
• Strong communication skills
• Possess math skills – making calculations with minimal error
• Auditing Skills – attention to detail, (sharp eye for errors and inconsistencies)
• Problem-solving skills – reconcile inconsistencies/discrepancies
• Analytical skills – analyze and interpret financial data