Project Manager (Project Administrator)

We are seeking an experienced Senior IT Project Administrator to provide administrative, coordination, and reporting support to the Product Lead and delivery teams. This role plays a key part in ensuring project activities are well‑documented, tracked, and communicated, and that delivery remains aligned with agreed timelines, budgets, and governance standards.

The ideal candidate is highly organised, detail‑oriented, and comfortable working in a fast‑paced technology and delivery environment supporting multiple stakeholders.

Key Responsibilities

• Support the Product Lead in planning, scheduling, and tracking project activities
• Maintain project documentation, including project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and status reports
• Coordinate meetings, prepare agendas, and document meeting minutes
• Update and maintain the project workplan and schedules
• Track action items and follow up with stakeholders to ensure timely completion

• Prepare and distribute weekly and monthly project status reports
• Maintain project dashboards and tracking tools
• Support compliance with PMO standards and governance requirements
• Assist in basic budget tracking and resource allocation monitoring
• Stakeholder Communication
• Facilitate communication between technical teams, vendors, and business stakeholders
• Support onboarding and offboarding of project team members
• Assist with vendor coordination and project documentation management

• Maintain project management and collaboration tools (e.g., MS Project, Azure DevOps, Smartsheet, Jira, Confluence)
• Ensure proper document version control and repository management
• Support accurate data entry and reporting

Qualifications & Experience

Bachelor’s degree in Engineering, Computer Science, or a related field

• Minimum of 5 years’ experience in IT project coordination or project administration
• Familiarity with project management methodologies (Agile, Waterfall, Hybrid)
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Experience using project management and collaboration tools (e.g., Jira, Confluence, MS Project)
• Proven experience in project planning, risk and issue management, and coordination across teams
• Basic knowledge of budgeting and financial tracking
• Ability to manage competing priorities and support resolution of scheduling or delivery conflicts

• Experience supporting IT or technology transformation projects
• Understanding of the Software Development Life Cycle (SDLC)
• Exposure to IT project procurement, outsourcing, or vendor management

• Strong “get‑things‑done” mindset with the ability to work autonomously
• Effective relationship‑management skills, including influence and coordination
• Ability to work collaboratively within cross‑functional and multicultural teams
• Strong attention to detail, analytical thinking, and problem‑solving skills
• Clear written and verbal communication skills