HR Coordinator (12 Months Contract)

• This role will be supporting the HR Manila Group - HRBP and Operations Team and will be located in our Manila office. The HR Coordinator will:

• Partnering with the Talent Acquisition team to ensure a smooth and seamless onboarding process for new hires.
• Manage the onboarding procedures such as pre-employment activities, orientation, and probationary period
• Works closely with Facilities and Admin, Finance, and IT Departments to facilitate the employee onboarding process; ensuring all new hires are properly set up with all necessary accounts, equipment, and access before their first day.
• Assist HR in drafting employee notices, such as but not limited to:
• Regularization/End/Extension of probationary period
• Bank endorsement for termination of account for exiting employees
• Bank endorsement for the creation of an account for new employees
• Manage the offboarding process for employees leaving the organization, including employee records management, processing paperwork, and confirming that all company assets are returned.

Benefits Administration:

• Ensures speedy resolution of employee concerns related to benefits administration, claims, and hospitalization. Liaise with the group insurance providers for employee claims.
• Handles statutory benefits and regulatory compliance related to employee government benefits (SSS, Pag-IBIG, PhilHealth, and BIR).
• Monitors government loan applications from employees
• Handles company-initiated benefits and ensures 100% service delivery to the employees. This will not be limited to the company HMO, health insurance, allowances, and other benefits.

Timekeeping and Payroll Administration:

• Attendance and Leave management.
• Collates timesheets from business units every cut-off for payroll submission.
• Partners with the Payroll Team for the payroll processing, report generation, and all related payroll entries for employees and leavers
• Supports the complicated and escalated cases related to timekeeping and payroll challenges.

HR Systems and Management Reports:

• Manages the HR JIRA Ticketing System and ensures PH HR adheres to the strict TAT response and closure indices for the tickets lodged by employees.
• Partners with the HR COEs on HR Systems and Reporting, HR Analytics, Learning and Development System, Lever for Talent Acquisition
• Utilizes Human Resources Information Systems (HRIS) to maintain employee records, maintains accurate employee records in HR Systems, HR Team Channel for the P-Files, ensures confidentiality and compliance, and generates management reports.
• Handles HR hub profile changes, additions, and revisions on employee profiles and employment information