Executive Assistant VA

The ideal candidate is resourceful, proactive, and confident taking initiative rather than waiting for instructions.

Key Responsibilities:

• Manage and clean up the team lead's email inbox, flagging priority items and clearing clutter
• Review DocuSign daily and report any outstanding or pending documents
• Categorize credit card charges and keep financial records organized
• Update and maintain sales spreadsheets and tracking documents
• Watch incoming referrals and ensure they're surfaced to the team lead
• Support the "Likely to Sell" outreach program by drafting text scripts for potential sellers
• Send follow-up communications to clients and loop in the team lead as needed
• Set appointments and assist with calendar coordination
• Help write real estate offers (training provided)
• Complete CRM cleanup and organization projects
• Create LinkedIn and social media posts using established templates
• Support SEO projects and prepare marketing materials from pre-built templates
• Take on ad-hoc operations and business development projects as they come up

Mandatory Skills:

• Proven experience in administrative or executive assistant roles
• Excellent attention to detail and strong organizational skills
• Resourcefulness and a proactive approach — comfortable taking initiative and raising questions rather than waiting for instructions
• Strong critical thinking skills and the ability to catch issues before they escalate
• Ability to follow recorded training and reference notes without needing repeated instruction
• Proficiency in spreadsheets and data entry
• Experience with email management and calendar coordination
• Familiarity with DocuSign or similar e-signature platforms
• Dependable, detail-focused, and able to work independently
• Strong written and verbal communication skills

Preferred Skills:

• Previous experience in real estate (not required — training provided)
• Familiarity with MLS platforms
• Experience with CRM cleanup and data management
• Knowledge of social media management, especially LinkedIn
• Basic understanding of SEO and digital marketing
• Experience preparing marketing materials from templates
• Ability to manage multiple projects and priorities at once
• Comfort with occasional client-facing communication

This is a great fit for someone who thrives on variety and wants to be a trusted right hand in a fast-paced environment.