Executive Assistant / Personal Assistant

Job description:

We are looking for a highly organized and proactive Executive / Personal Assistant to provide day-to-day administrative and executive support. This role requires someone who can effectively manage schedules, communications, and priorities while maintaining a high level of professionalism and confidentiality.

The ideal candidate is resourceful, detail-oriented, and capable of working independently in a fast-paced environment.

Key Responsibilities:

• Manage executive calendars, appointments, and meeting schedules.
• Monitor and organize email inboxes, ensuring urgent matters are identified and addressed promptly.
• Coordinate daily communications and follow up on action items as needed.
• Handle WhatsApp and other business communication platforms in a professional manner.
• Schedule meetings and coordinate with internal and external stakeholders.
• Assist with administrative tasks, documentation, and general executive support.
• Prioritize multiple tasks effectively while meeting deadlines.
• Maintain confidentiality when handling sensitive business information.
• Support special projects and perform other administrative duties as assigned.

Qualifications:

• At least 2 years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or Administrative Assistant.
• Excellent written and verbal communication skills in English.
• Proven experience managing executive email inboxes, calendars, and daily communications.
• Strong ability to identify and prioritize urgent tasks.
• Experience scheduling meetings and coordinating executive calendars.
• Comfortable using WhatsApp and other business communication platforms.
• Highly organized with exceptional attention to detail and strong follow-through.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Excellent time management and prioritization skills.
• Proficient in Google Workspace, Microsoft Office, and other productivity tools.
• Professional, trustworthy, and able to handle confidential information with discretion.

If you’re interested, you may proceed with your application through this link: https://forms.clickup.com/8612643/f/86ut3-2385/OUO5H0YWZV1F7TOCL4

Application Question(s):

• Are you amenable to work in the office (Cebu or Pampanga office)?
• Are you open to working in a graveyard shift schedule (9pm - 6am PHT)?
• How soon can you start?

Work Location: In person