Events Assistant VA (Onsite)
Description
Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities?
Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it!
Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!
About the Client:
The Client is a leading global drinks agency at the cutting edge of drinking culture and culinary innovation. We work with brands to define their strategic approach to drinks, advocacy and experiential; connecting them to the people who matter.Our agency teams are headquartered in Sydney, London & LA. We are proud to know that our work over the last 2 decades has helped define the drinks marketing industry. We don’t just keep abreast of trends; we help pioneer them. Training and education are at the core of what we do.
We see value in empowering our staff with knowledge on the brands and categories’ they work with and build on their skill set so they can exceed in their roles. Our mission is to provide a long and fulfilling career for all our employees.
In this role, you will be part of a dynamic team who are responsible for coordinating a range of campaigns and projects including events, advocacy, on-trade and digital activations, from enquiry through to execution and post event debrief. The core components for this role will include managing staff invoices, preparing quotes, liaising with clients for smaller events and supporting the team with adhoc requests.
Key Roles- Liaising with Sweet&Chilli Account Managers to set up quotes, and SharePoint folders
- Building and managing staff shifts through Rosterfy
- Processing staff invoices for payment
- Quoting small events and communicating with clients via outlook and telephone if required
- Provide relevant assistance & support to the Events team as well as the company’s administrative duties
- A safe pair of hands who can work autonomously, managing up as required
- Completing various tasks assigned by Account Managers in a timely manner and with high attention to detail
- Supporting the DBA team, by monitoring and recording sessions in excel
- Support the broader agency by assisting in the development and management of internal agency
- Ready for a Challenge: You jump into new projects with initiative and drive
- Team Player: You're able to listen, communicate, and work positively with many different people
- Relationship Building: able to foster positive working relationships with both internal and external partners
- Tech Savvy: You’re proficient in the Microsoft suite (Word, Excel, PowerPoint)
- Articulate: You communicate in correspondence and report fluently and coherently
- Prioritise: Work under pressure to meet tight timeframes
- Creative: Not afraid to offer new ideas and ways of working, a creative problem solver
- Experience: Minimum 1 year as a Virtual Assistant/Executive Assistant
Key Working Relationships
Internal:
- Head of F&B, Events Assistant, Account Managers, Events Logistics Coordinators and cross functional agency teams
External:
- Event and activation staff
- Liaising with Client Account Managers to set up quotes, and SharePoint folders
- Building and managing staff shifts through Rosterfy
- Processing staff invoices for payment
- Attend Client weekly for the events WIP (Work In Progress) and daily on events and projects as required
- Assist Account Management team where your skillset is required
- Administrative work, efficient maintenance of admin and client monthly reporting
- Weekly WIP with your direct report and other key stakeholders
- Ensure excellent client service & quality control in all aspects of role
- Excellent time management and prioritisation of tasks
Work Schedule: Dayshift
Core Perks and Benefits: HMO on your first day + Free coverage for 2 dependents on your 2nd year
Government-mandated benefits20 Annual Leave Credits
13th-month pay
Birthday Leave
Bereavement Leave
Onsite/Hybrid employee additional benefits: Travel Subsidy Allowance
Free staff house accommodation (for those within a certain distance)Free Shuttle service
Free Lunch
Free Uniform
Perfect attendance bonus
Additional benefits/perks to all employeesOnboarding training
Monthly employee engagement
Birthday Gift
Weekly treats
Christmas Hamper
Anniversary Gift
Opportunity to travel
Know someone who'd be perfect for this role? Refer them to us through the link below and get rewarded via Gcash for every successful hire:
https://rb.gy/u35c6- Grad trainees, junior, entry-level, and admin positions: PHP 3,000
- Intermediate positions: PHP 5,000
- Senior and hard-to-fill positions: PHP 8,000
Send them our way, and let's win together!
Check our website to see more: https://thebackroomop.com/
And our Facebook page if you want more: https://www.facebook.com/TheBackRoomOPAnd here's the link to our Glassdoor page, where you can see what our team members have to say about us: https://www.glassdoor.com/Reviews/The-Back-Room-Philippines-Reviews-E3846636.htm
Get the word out!
By submitting your application, you grant us permission to retain all your application data, including Personally Identifiable Information (PII), for recruitment purposes. We will retain this information for as long as there is a legitimate business purpose or a legal requirement to do so.
RequirementsBenefits