AR & Disbursement Assistant

Job Summary:

Contribute to meeting the overall objectives of the Finance Team by ensuring that expenses and payables are properly supported and validated, payments are processed and released on time or as required, and by proactively providing support and assistance to other teams in compliance with various requirements.

• Prepare check vouchers and payment runs in compliance with Limits of Authority.
• Processing payment of replenishments.
• Ensure timely payments to vendors
• Application of CNs and DNs against accounts.
• Effect other adjustments to accounts.
• Sending of payment advice with an itemized schedule of accounts paid.
• Assist in processing online payments of QED affiliates/subsidiaries.

• Preparation and analysis of weekly and monthly AR reports.
• Receivables monitoring and regular reconciliation with clients.
• Follow up on outstanding receivables and escalate overdue accounts.
• Receipt, acknowledgment, and recording of collection.
• Reconciliation of payments and collation of BIR Form 2307 from clients
• Maintain accurate customer aging reports and update collection status.
• Other required coordination with clients and project staff.

• Maintain accurate client and vendor master data and documentation.
• Support internal and external audits by providing AP-related schedules and documents.
• Preparation of BIR attachments for various tax returns.
• Cash count at San Pedro, Laguna, at least once every quarter.

• Filing/safekeeping of vouchers and other documents
• Update contracts, agreements, and other relevant files.

• A graduate of the Bachelor of Science in Accountancy.
• At least two (2) years in financial accounting work.
• Proficiency in ERP systems, any accounting software, and Microsoft Excel.
• Knowledge in basic taxation and other accounting standards relating to payables.
• Knowledge in banking transactions.
• Attention to detail and accuracy.
• Have initiative and strong organizational and time management skills.
• Good communication and problem-solving skills.
• Strong results orientation (ability to consistently deliver against excellent planning & organizing capabilities).
• Can start immediately.