Virtual Assistant (Executive Assistant)
Muntinlupa Full-time
Summary of the Role
The Virtual Assistant acts as a force multiplier for the executive they support, removing friction, anticipating needs, and accelerating decision-making. This role goes beyond traditional admin support — it requires understanding shifting priorities in real time, protecting the executive's focus during high-leverage hours, and ensuring nothing promised or discussed ever falls through the cracks.Success is measured by how much friction is removed from the executive's day.
Key Responsibilities- Daily Briefing & Planning: Prepare and deliver a daily briefing covering top priorities, items requiring review, and critical items, on a fixed daily deadline
- Priority Management: Track and drive progress on the executive's top priorities daily; escalate immediately when priorities are unclear rather than assuming
- Focus Protection: Safeguard the executive's deep work blocks by filtering out low-level admin questions and handling only true emergencies during protected hours
- Meeting Support ("Shadowing"): Join meetings alongside the executive to capture context, action items, and deadlines; track and follow up on commitments so the executive doesn't have to remember them
- Proactive Follow-Through: Anticipate next steps (e.g., scheduling follow-ups) without waiting to be asked, and flag missed points or needed pivots after meetings
- Multi-Channel Communication: Manage communication across messaging and email — using quick channels for speed and updates, and email for documents and longer-form context
- Clear, Concise Communication: Lead with the answer or solution first, followed by supporting context, ensuring information is simplified rather than adding noise
- Proven experience as an Executive Assistant, Virtual Assistant, or similar high-trust support role
- Strong organizational skills and the ability to manage shifting priorities under time pressure
- Excellent written and verbal communication skills, with the ability to summarize complex information clearly and concisely
- Demonstrated ability to take initiative and anticipate needs rather than waiting for instructions
- Comfortable working across multiple communication channels (messaging apps and email)
- High attention to detail, particularly in tracking commitments, deadlines, and action items
- Ability to work independently while staying closely aligned with the executive's priorities
- Experience supporting C-level executives or founders
- Background in fast-paced, high-growth environments
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