Purchasing Assistant

EIKON CONCRETE PHILIPPINES CONSTRUCTION INC.

Is currently looking for:

PURCHASING ASSISTANT

Duties and Responsibilities:

• Researching and identifying reliable suppliers for the required materials and services and notifying the superior by means of report.
• Negotiate pricing, delivery terms, and contracts with suppliers to secure favorable terms.
• Issue purchase orders for materials and services based on business needs.
• Ensure the procurement progress aligns with the company’s budget, quality standards, and timelines.

• Track and manage the status of purchase orders, payments and ensuring timely delivery.
• Update electronic records (database) with order details such as purchase order reference no., date, supplier, quantity, discount, etc.
• Making of weekly/monthly purchasing report based on e-record and/or hard copies.
• Follow up with suppliers, as needed, to confirm or change orders.
• Ensure that all procurement documentation is kept up-to-date and complies with company policies.
• Coordinating and checking with warehouse staff (someone who is in charge with incoming and current supplies) to ensure that the new supplies received was in a good condition. Contact suppliers if there are discrepancies within that purchase order.
• Monitoring of stock levels and identifying purchasing needs; notify superior.
• Filing, maintaining and organizing all important documents such as quotations, purchase orders, invoices, delivery receipts and other documents pertaining to purchasing department.
• Other clerical duties that will be given by the superior.
• Follow company quality service standards and comply with procedures, rules and regulations.
• Perform such other duties and functions as maybe required by the General Manager/President from time to time within the bounds of the company policy.

• Education and/or Experience:

Bachelors/College Degree in Business Administration/Management, Finance or equivalent; with at least 2-3 years related experience and/or training or equivalent combination of education and experience.

SKILLS AND COMPETENCY

Education and/or Experience:

• Solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Good knowledge of supplier sourcing practices (researching, evaluating and liaising with suppliers)
• Negotiation skills
• Good Communication Skills
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Confidentiality and trustworthiness
• Time management and ability to prioritize to meet multiple deadlines