Project Manager Virtual Assistant

Beyond building structure, you will own day-to-day operations including email management, CRM upkeep, planning and coordination, and targeted research. We are looking for a proactive, resourceful professional who is comfortable working across multiple ventures and communicating with international stakeholders.

Key Responsibilities:

• Design and document workflows, systems, and standard operating procedures (SOPs) from scratch across multiple business operations
• Manage a high volume of incoming email — triaging, prioritizing, and surfacing only the messages that require the owner's direct attention
• Build out and maintain CRM records so information stays organized, current, and actionable
• Plan and coordinate campaigns, travel, tours, and events from start to finish
• Conduct targeted research on LinkedIn, Facebook, and other platforms to identify and reach specific contacts (relationship-focused, not mass outreach)
• Consolidate files, tools, and systems into one logical structure, including migrating and organizing within Google Workspace
• Provide light IT and administrative support across Google Workspace and Microsoft Office (account access, calendar, file organization, and everyday troubleshooting)
• Take on a variety of operational tasks and one-off projects as they arise, from setup and account management to general problem-solving
• Collaborate closely with the business owner to define priorities, scope new processes, and continuously improve how the operation runs

Mandatory Skills:

• Extensive experience in operations, project management, or senior executive support
• Proven ability to design workflows, build SOPs, and create structure in an unstructured environment
• Strong working knowledge of both Google Workspace and Microsoft Office (Outlook, Teams, Excel, and related tools)
• Experience with email and calendar management, CRM data entry, and file/system organization
• Comfortable conducting online research to identify and reach targeted contacts
• Excellent English communication skills, both written and verbal
• Confidence working with international stakeholders across different cultures and time zones
• Dependable, detail-focused, and able to work independently
• Highly proactive and resourceful, comfortable being handed varied and open-ended tasks

Preferred Skills:

• Experience supporting entrepreneurs, founders, or multi-business/family-office operations
• Familiarity with marketing automation tools such as GoHighLevel
• A background that blends operations/project management with IT or systems administration
• Experience setting up and standardizing tools and file structures for a growing team
• Ability to manage multiple projects and priorities at once

If you love bringing order to complexity and being the person everything runs through, you'll thrive here.