Virtual Assistant (Philippines) – (US Client)

About the Role

We are looking for a reliable and detail-oriented Virtual Assistant based in the Philippines to support a U.S.-based landscape contracting business.

You will play a key role in handling administrative tasks, client communication, scheduling, and supporting daily operations.

• Scheduling & Coordination
• Schedule projects, site visits, and inspections
• Coordinate with subcontractors and clients
• Customer Support
• Answer phone calls and respond to emails
• Handle customer inquiries and follow-ups professionally
• Estimating & Invoicing
• Prepare estimates for:
• Landscape maintenance
• Irrigation & drainage
• Concrete & masonry
• Use subcontractor-provided scope and pricing, then apply markup
• Create and send estimates and invoices using QuickBooks
• Sales Support
• Follow up on leads and estimates
• Assist in closing jobs
• Admin Tasks
• Request and organize Certificates of Insurance
• Maintain accurate records and documentation
• Marketing Support
• Assist in requesting client reviews
• Help update website and social media content
• Coordinate with marketing/web team

• Excellent English communication skills (spoken & written). Spanish is a plus!
• Strong customer service skills
• Must have a reliable computer (laptop preferred) and stable internet
• Proficient in:
• Microsoft Word, Excel, Outlook
• QuickBooks (or willing to learn)
• Highly organized, detail-oriented, and dependable
• Ability to work independently and follow instructions

• Experience as a Virtual Assistant or in office administration
• Background in landscaping or similar industries
• Familiarity with CRM or project management tools

• Must be able to work in U.S. business hours