Accounts Payable Officer | WFH | Day Shift | Day 1 HMO - Makati - ref. j66297615

Deliver financial accuracy in a high-stakes legal landscape.

In the legal services industry, accuracy isn't just preferred-it's essential. Join a dynamic finance team and play a vital role in ensuring timely and compliant payments that keep legal operations running smoothly across borders. This opportunity offers the chance to build an international career, gain exposure to the Australian legal sector, and contribute meaningfully to a trusted client.

Job Description

As an Accounts Payable Officer, you'll handle end-to-end invoice management, compliance checks, reconciliations, payment scheduling, and reporting-all within a high-performing legal environment. You'll be key to maintaining financial integrity and process efficiency in a global legal operation.

Job Overview

Work setup: Permanent WFH

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Essential:

• At least 3 years' experience in an accounts payable role, preferably in a professional services or legal environment
• Experience using Excel for financial activities
• High level of attention to detail and accuracy
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Discretion and confidentiality in dealing with sensitive financial information
• Authentic and honest in dealings with all stakeholders
• Demonstrates appropriate use of initiative
• Diligent and conscientious
• A strong work ethic to contribute both individually and as part of a high performing team
• A 'do it now' approach with limited tendency to procrastinate

Desirable:

• Certificate IV in Accounting, Bookkeeping or related field (or working towards) or equivalent
• Experience with accounting systems (Xero)
• Experience with legal software environments (LEAP)
• Experience operating in an Australian financial environment

• Receive, review and verify a high volume of incoming invoices for accuracy, correct coding and appropriate authorisations
• Ensure compliance with firm policies, ATO requirements, including GST and ABN verification
• Enter invoices into Xero software with appropriate cost centres, matter, or GL allocation
• Reconcile statements and resolve discrepancies
• Prepare remittance advices with supporting documentation
• Assist with urgent or off-cycle payments as needed
• Prepare and schedule payment runs via EFT, BPAY and cheques
• Ensure timely coding and posting of transactions to the general ledger
• Monitor accounts and ensure payment compliance
• Reconcile creditor statements and follow up on outstanding items
• Respond to internal and supplier inquiries regarding invoices and payments
• Process staff reimbursements
• Maintain accurate records of AP transactions
• Support month-end closing, prepare reconciliations and AP reports
• Maintain relationships with key vendors, legal practices, and internal teams
• Assist with onboarding new suppliers and audits as needed
• Ensure compliance with Australian tax requirements
• Recommend process improvements within the AP function

Key Performance Indicators:

• 98% of invoices processed without errors
• 90% of invoices processed within 3 business days
• 100% of payments made per supplier terms
• 90% of supplier queries resolved within 2 business days
• Monthly creditor reconciliation completed by 3rd business day

Work Health and Safety:

• Comply with safety protocols, training, and reporting as required

Other Responsibilities:

• Perform additional tasks as needed
• Willingness to work occasional after-hours
• Willingness to obtain police clearance and undergo medical assessments

About the Client

This is your chance to contribute to a team that values integrity, empathy, and efficiency.

Welcome to Emapta Philippines!

Apply now and be part of the #EmaptaEra!