Executive Assistant
ROLE SUMMARY
Reporting directly to the President and Vice President & COO (Top Management), the Executive Assistant provides high-level executive support and manages internal and external communications on their behalf. The role also serves as a liaison across teams to facilitate coordination on operational matters.The Executive Assistant works independently on projects from conception to completion, operates well under pressure, and handles confidential matters with sound judgment and discretion.
KEY RESPONSIBILITIES:
- Executive Support
- Keep the Top Management informed of upcoming commitments and responsibilities, following up proactively to ensure nothing is missed
- Manage the calendars of the President & Vice President, including scheduling appointments and handling matters of a confidential nature
- Arrange travel and accommodations as needed
- Maintain high confidentiality while identifying and escalating urgent, sensitive issues from staff and partners to executive leadership
- Coordination & Communication
- Coordinate with concerned teams on certain operational matters, Admin concerns, and deliverables — including sensitive or confidential items — and recommend appropriate action, referral, or response based on reports, research, and data gathered
- Liaise with client representatives, and external partners as instructed
- Coordinate tasks to staff as directed by the President and Vice President and monitor timely completion
- Plan and coordinate events and meetings on behalf of the Top Management, including logistics
- Take and distribute minutes during meetings
- Office Administration
- Oversee office upkeep and supply inventory
- Maintain the office filing system
- Perform other administrative and secretarial duties as assigned
- Bachelor's degree in Business Administration, Management, or related field
- Minimum 2 years of experience as a Secretary, Administrative Assistant, or Executive Assistant
- Prior experience supporting executives in a construction or real estate company is an advantage
- Demonstrated ability to manage multiple priorities and deadlines with high attention to detail
- Strong written and verbal communication skills in English and Filipino
- Track record of proactive problem-solving and sound independent decision-making
- Experience handling confidential or sensitive information with discretion
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
- Willing to work a compressed workweek schedule (M-F, 8AM to 6:35PM)
- Full-time position
WHY JOIN US?
Be immersed in a culture that promotes collaboration, creativity, and innovation. Have the autonomy to identify areas of opportunities, create solutions, and test your ideas to directly contribute to the company’s success.
Wear multiple hats and have a hands-on experience in a dynamic and close-knit work environment that fosters a sense of ownership and empowerment.
Gain and develop various skill sets, knowledge, expertise, and insights beyond your role.
Have more visibility and be directly involved in decision-making processes as you receive mentorship from the senior leaders.
Opportunity to step into a leadership role as the company grows.