Purchasing officer

Job Summary:

The Purchasing Officer is responsible for sourcing, negotiating, and purchasing goods, materials, and services at competitive prices while ensuring quality and timely delivery. The role involves vendor management, cost analysis, and maintaining accurate purchasing records to support the company’s operational needs.

Key Responsibilities:

Source and evaluate suppliers, negotiate contracts, and establish long-term relationships.

Prepare and process purchase orders in line with company policies and approved budgets.

Monitor inventory levels and coordinate with warehouse/department heads to ensure sufficient stock availability.

Conduct market research to identify pricing trends and potential suppliers.

Review supplier performance (quality, delivery, compliance) and recommend improvements.

Ensure timely delivery of goods and services in line with project or operational requirements.

Maintain accurate purchasing and pricing records, reports, and databases.

Collaborate with internal departments to determine procurement needs and specifications.

Monitor and enforce compliance with company procurement policies and ethical standards.

Resolve issues related to delivery delays, quality problems, or invoice discrepancies.

Qualifications:

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.

At least 2–3 years of experience in purchasing, procurement, or supply chain.

Strong negotiation, communication, and organizational skills.

Knowledge of procurement best practices, vendor management, and supply chain processes.

Proficient in MS Office

Detail-oriented, proactive, and able to handle multiple priorities.

Key Competencies:

Negotiation and cost management

Supplier relationship management

Analytical and problem-solving skills

Time management and prioritization

Team collaboration and communication