Finance Assistant – Enterprise Treasury and Insurance Management

Role Purpose

Responsible for providing administrative, operational, and coordination support to Enterprise Treasury and Insurance functions while serving as the Group’s primary liaison with banking institutions. The role ensures efficient financial documentation, accurate recordkeeping, timely execution of banking transactions, and compliance with internal controls and regulatory requirements.

• Provide day‑to‑day administrative support to the Enterprise Treasury and Insurance teams (e.g. administrative support to cash operations through back-up preparation and issuance of OR/AR)
• Prepare bank forms, fund transfer instructions, and other treasury‑related documentation relating to day-to-day treasury transactions (e.g. investments, FX purchase, direct remittances, etc.)
• Assist in maintaining accurate financial records and organized filing systems (physical and digital).
• Encode, update, and validate financial data in spreadsheets and finance systems (OneApp ticketing, updating of check register, checkbook monitoring, etc.)
• Monitor check issuances, and clearing timelines; coordinate with Accounts Payable for disbursement monitoring
• Support month‑end and year‑end closing activities by consolidating documentation and preparing schedules as required.
• Coordinate with internal stakeholders on funding requests, manual payment transactions, and payment schedules
• Support budget kasangga and the department’s budget monitoring activities by actively tracking expenses and updating budget utilization files, facilitating budget transfer requests, and coordinating with FinPlan business partners
• Visit bank branches as needed to process/submit documents, secure certifications, update account information, or execute transactions
• Maintain an updated directory of bank contacts, account details, and transaction guidelines
• Reproduces and collates all documents needed by the Treasury and Insurance Management Departments
• Maintains the Treasury library, container van, and vault, and retrieves confidential documents from Treasury container
• Safeguard financial documents, checkbooks, and sensitive information with strict confidentiality; maintain order and policy compliance of Treasury vault
• Assist in preparing documentation required for audits, regulatory filings, and financial reviews, as necessary

• Bachelor’s degree in Office Administration, Finance, Business Administration, or a related field is preferred but not required.
• At least 1–3 years of experience in finance administration, treasury support, accounting, or bank‑related roles
• Practical understanding of basic accounting principles and banking processes
• Experience coordinating with banks or financial institutions is highly preferred
• Strong organizational and time‑management skills