Virtual Assistant Recruitment Agency - Manila
Are you a detail-driven admin powerhouse with a knack for recruitment support?
Do you thrive on keeping systems organised, calendars in sync, and databases spotless? Are you ready to support a high-performing team in a behind-the-scenes role that keeps everything running smoothly?
If you’re proactive, precise, and love creating order from chaos, this is your next career move.- Location Options:
- Ortigas, Metro Manila (Office-Based)
- Or Remote (Philippines-Based)
- Working Hours: Australian business hours, Monday to Friday — no weekends or graveyard shifts.
What You’ll Be Doing
As the Virtual Assistant (Recruitment Support), you’ll play a vital role supporting a boutique recruitment firm. You’ll collaborate daily with a team based in Perth, WA — handling core admin functions, updating systems, and ensuring candidate and client information flows seamlessly.
This is an internal, non-client-facing role focused on back-office support and recruitment operations.
Key Responsibilities:
- Format candidate CVs and upload them to the ATS (JobAdder)
- Update and maintain candidate/client profiles with accurate codes and details
- Perform data entry from Excel and LinkedIn into JobAdder
- Transfer notes and meeting info from calendars into the system
- Post job ads and support shortlisting (basic screening)
- Assist with database enrichment using LinkedIn and Lusha
- Support internal coordination and ad hoc admin requests
- Collaborate via Microsoft Teams and help keep things on track
Tools You’ll Use:
- JobAdder (ATS/CRM)
- Microsoft Teams
- Microsoft Excel
- Lusha (data enrichment)
- Experience as a virtual assistant or admin support (ideally in a recruitment or HR setting)
- Strong attention to detail and high accuracy in data entry
- Excellent organisation skills and ability to self-manage
- Confidence using Excel and cloud-based systems
- Bonus: Experience with JobAdder or similar CRM tools
- ? Ortigas-Based Office Option – Work from our A-Grade office in Metro Manila
- ? No night shifts or weekend work — just clean, Australian business hours
- ? Supportive, professional team — You’re part of the engine that keeps the recruitment process moving
- ? Long-term role with stability and room to grow
Contract Details
This is a full-time (40 hours/week), long-term role. The position requires entering into a contractor agreement with ExecuHub for a minimum of 6 months. Pay will be based on experience, with monthly payouts in PHP.
Next Steps- Click Apply Now to start your application.
- Shortlisted candidates will be contacted by our Director for a screening interview.
- Final interviews will be with the leadership team of the client.
Only one position available — apply today to secure your place!