Senior HR Specialist - Administration & Compliance

The position serves as the key advisor to management on HR compliance risks, labor relations, and procedural improvements, while mentoring junior HR staff and fostering a compliant, well-structured, and employee-focused work environment.

• Oversee the maintenance, accuracy, and security of all employee 201 files (physical and digital).
• Approve payroll support data and validate DTRs, overtime, and leave balances before processing.
• Develop and update standardized HR forms, templates, and tracking systems.
• Ensure proper documentation of all employee movements (hiring, transfer, promotion, resignation, termination).

• Ensure 100% compliance with labor laws, company policies, and industry regulations applicable to the vape distribution business.
• Prepare and submit mandatory government reports (DOLE, SSS, PhilHealth, Pag-IBIG, BIR) within prescribed deadlines.
• Represent the company during DOLE inspections, audits, and hearings.
• Conduct internal HR compliance audits and implement corrective actions to prevent findings.
• Monitor changes in labor legislation and update management on required policy adjustments.

• Oversee issuance of disciplinary actions, show cause notices, and other legal HR documentation within required timeframes.
• Provide guidance to managers on proper handling of employee relations cases.
• Ensure proper due process in all employee discipline cases.

• Review and enhance HR administrative processes for efficiency and accuracy.
• Lead HR-related compliance training for managers and employees.
• Recommend and implement HRIS or automation tools for attendance, records, and reporting.
• Partner with senior management in drafting, revising, and enforcing HR policies and employee handbook provisions.

• Mentor and supervise junior HR staff handling admin and compliance work.
• Coordinate with Finance, Operations, and other departments to ensure HR-related compliance and data accuracy.

Supervise and mentor HR assistants or specialists in administrative tasks and compliance tracking.