Administrative assistant

Job Description

Posted on 23 May 2025

• Maintain and organize departmental records and files, ensuring proper documentation, filing, and easy retrieval of information.
• Ensure all documents and communications comply with company guidelines and confidentiality requirements.
• Serve as the primary point of contact for Mandarin-speaking clients, partners, and internal stakeholders, ensuring effective communication.
• Coordinate and facilitate internal and external communications, including translating or interpreting as needed.
• Assist in preparing presentations and meeting materials for Mandarin-speaking clients or stakeholders.
• Manage cross-departmental communication to ensure smooth coordination of tasks and meetings.
• Coordinate and schedule meetings, conference calls, and video conferences for Mandarin-speaking team members, both within the company and with external clients.
• Prepare agendas, take meeting minutes, and follow up on action items.

• Fluent in both Mandarin and English, with strong written and verbal communication skills in both languages.
• Capable of ensuring that all communications and documents are in compliance with company guidelines, confidentiality, and quality standards.
• Excellent interpersonal skills to facilitate effective communication with Mandarin-speaking clients, partners, and internal teams.
• Strong ability to assist in preparing clear and effective presentations and meeting materials, particularly for Mandarin-speaking stakeholders.
• Proven experience managing communication across different departments to ensure seamless coordination of tasks and meetings.

Work location

CITY OF MANDALUYONG, NCR, SECOND DISTRICT

Remarks

INTENDED PERIOD OF EMPLOYMENT: TWO (2) YEARS

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