Legal and Contracts Assistant

Job Summary

The Legal and Contracts Assistant is responsible for preparing, organizing, reviewing, and maintaining contracts, proposals, and quotations. The role ensures all documents are accurate, compliant with company policies, properly tracked, and processed from preparation to execution, while supporting Legal, Sales, and Management in ensuring timely and well-documented customer transactions.

Key Responsibilities:

1. Contract Preparation and Management

• Draft, format, review, and prepare contracts, agreements, and legal documents using approved templates.
• Ensure all contracts are complete, accurate, and aligned with company policies and approved terms.
• Coordinate the contract approval and signing process with internal stakeholders and customers.
• Maintain a centralized database and filing system for all executed and pending contracts.
• Track contract validity, renewals, amendments, and expirations.

1. Proposals and Quotations Support

• Prepare customer proposals and quotations based on inputs from Sales and Management.
• Ensure consistency, accuracy, and completeness of pricing, scope, and terms.
• Coordinate revisions and approvals prior to submission to customers.
• Maintain organized records of submitted and approved proposals/quotations.

1. Compliance, Documentation Control, and Administrative Support

• Ensure proper documentation, completeness, and version control of all contracts, proposals, and official company documents prior to execution.
• Assist in maintaining compliance with internal policies and legal requirements while safeguarding the confidentiality of legal and commercial records.
• Coordinate with Sales, Finance, Operations, and Management to gather document requirements and support processing needs.
• Monitor document turnaround times and follow up on pending approvals and signatures.
• Prepare and maintain reports on the status of contracts, proposals, and related documents.

Qualifications:

• Bachelor’s degree in Legal Management, Business Administration, Political Science, or related field.
• At least 1–3 years of experience in contract administration, legal support, or administrative roles.
• Experience in preparing contracts, proposals, and quotations is an advantage.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office / Google Workspace.
• Ability to handle confidential information with integrity.

Work Location: Sitio Banlic, Brgy. Cabalantian, Bacolor Pampanga

Work Schedule: Monday to Friday, 08:30 AM to 05:30 PM

Compensation and Benefits:

• Salary is negotiable depending on relevant experience
• Daily Meal Allowance
• Shuttle Service
• HMO
• Vacation and Sick Leave Credits
• Performance Incentive
• Mid-year Bonus and 14th month Pay
• Yearly salary increase based on performance