Office Admin / Facilities Coordinator

We are seeking a detail-oriented and proactive Office Administrator specializing in billing, purchase orders (POs), and purchase requests (PRs) to join our dynamic team. In this role, you will play a crucial part in managing the financial aspects of our operations, ensuring accuracy and compliance while providing exceptional support to our clients and vendors.

Key Responsibilities:

• Oversee the billing process for goods and services, ensuring timely and accurate invoicing.
• Assist clients with budget forecasting and financial outlook analysis, including variance reports.
• Create and manage Purchase Requests (PRs) and Purchase Orders (POs) for preventive and corrective maintenance.
• Monitor vendor contracts and collaborate with CBRE to ensure compliance and performance.
• Coordinate with vendors and clients to provide regular billing updates and address inquiries.
• Maintain accurate records of all billing activities and update budget trackers as necessary.
• Monitor regulatory compliance, including permits and licenses, to uphold operational standards.
• Perform additional administrative duties as required to support office operations.

Qualifications:

• Proven experience in billing, procurement, or office administration.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and financial software.
• Ability to manage multiple tasks and prioritize effectively.