Admin Assistant

Admin Assistant/Project Development Assistant

• Ensures optimal use of equipment, supplies, and inventories and other office resources or assigned resources.
• Recommends refining of standard operating procedures in such concerns as scheduling, communications, and office layout.
• Coordinates with internal and external individuals and parties for expediting approval or recommendation of the executive he/she is working and to provide information, answer questions, and respond to requests for the purposes of maintain business-as-usual mode in the office.

• Manages a complex calendar for several managers/executives for personal appointments and professional meetings. May be required to perform or undertake industry-specific research and creating documents for upcoming presentations or meetings.
• Manages the inbound calls, emails, or texts to ensure that his executive-manager is appropriately consulted on the disposal of the calls. She must ready analyze the executive’s workload and may recommend ways on dealing them.
• Handles requests for information and data, resolves administrative problems and inquiries if it is within her knowledge and responsibility to do so to ensure efficient office operations.
• Prepares written responses to inquiries, modify documents including correspondence, reports, drafts, memos and emails as authorized by the executives.
• On the direction of the executive, schedules and coordinates meetings, appointments and travel arrangements.
• Shall do general clerical duties including photocopying, fax and mailing, maintains electronic and hard copy filing system including retrieval of documents from filing system.

• Office coordination
• Collaboration with other departments
• Written and verbal communication skills
• Multi-tasking, effective time management
• Confidentiality in handling company information
• Budgeting and budget monitoring
• Proficiency in office applications and has high aptitude for learning new software and systems

• Education: Associate or bachelor’s degree in business administration, hospitality management, or related field preferred.
• Experience: At least 1 year of experience in an administrative role, preferably in the hospitality industry or corporate office environment.