House Manager & Personal Assistant (Onsite)

Role Overview:

The ideal candidate must be adaptable, proactive, and capable of managing both the operational and personal needs of a busy household.

While the position generally follows a Monday to Friday schedule, weekend availability may occasionally be required, with overtime pay for any weekend work.

Key Responsibilities:

1. Staff Management:

• Supervise household staff, including cleaners, drivers, cooks, and gardeners.
• Organize staff schedules and assign tasks.
• Oversee payroll and handle staff-related issues.
• Assist with the hiring and training of household staff when needed.

1. Administrative Duties:

• Manage household payroll and track monthly expenses.
• Handle household-related paperwork, including bills, taxes, and maintenance agreements.
• Ensure all household insurance policies are up to date and in place.
• Oversee compliance with household safety procedures.
• Track household budgets and prepare regular financial reports for the homeowner.

1. Personal Assistance

• Manage the homeowner’s calendar, schedule appointments, and handle correspondence.
• Assist with booking travel arrangements, both local and international.
• Run personal errands and manage shopping lists.
• Handle correspondence and liaise with external service providers, contractors, and vendors.

1. Household Operations:

• Ensure the home is well-maintained, clean, and safe at all times.
• Identify maintenance needs and arrange for necessary repairs.
• Maintain an inventory of household supplies and ensure timely restocking.
• Oversee all household safety protocols and procedures.

1. Emergency Support:

• Serve as the primary point of contact for household emergencies.
• Step in to assist with basic household duties (cleaning, meal prep, errands) when required.

Required Skills & Qualifications:

• Languages: Fluent in English, and Tagalog. Chinese (Mandarin/Cantonese) is nonessential but very advantageous.
• Proven experience as a House Manager or Personal Assistant in a private household or similar role.
• Strong organizational and multitasking skills.
• Experience handling payroll, budgeting, and household expenses.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel) and other relevant software.
• Ability to handle sensitive information with discretion.
• Strong interpersonal skills, capable of handling direct or demanding individuals with professionalism.

Preferred Traits:

• Detail-oriented and proactive problem solver.
• Able to handle high-pressure situations calmly and effectively.
• Flexible and adaptable to meet changing household needs.
• Strong leadership skills with the ability to manage a team effectively.

Working Hours & Availability:

• Monday to Friday, with occasional weekend work required.
• Weekend hours will be compensated with overtime pay at a standard rate for additional hours worked.

Benefits:

• Competitive salary of PHP 50,000 per month (with full benefits)
• Overtime pay for any weekend work.
• Paid time off and holidays.
• Professional development opportunities.