[ref. z27896420] Senior Executive Assistant

Senior Executive Assistants (Multiple Openings) – Remote, US Time Zone

We are seeking experienced Senior Executive Assistants to support executives across multiple industries. These roles are 100% remote and require strong organizational, communication, and multitasking skills. Some positions require bilingual (English + Spanish) fluency.

• Rate: $5–$8/hr USD
• Schedule: US Time Zones
• Work Setup: Fully Remote

1. Administrative Assistant – HubSpot & Marketing Support ($6/hr)

Key Responsibilities:

• Manage HubSpot follow-ups, data entry, and cleanup
• Maintain and organize customer information and workflows
• Create social media templates and marketing e-blasts
• Support reporting and collaboration with leadership

Qualifications:

• Strong HubSpot and CRM knowledge
• Marketing support experience (social media, newsletters)
• Excellent communication and organizational skills

1. Executive Assistant – Bilingual (English + Spanish) (Up to $8/hr)

Key Responsibilities:

• Manage communication with customers in English & Spanish
• Handle estimate scheduling, prep instructions, and approvals
• Manage calendars, CRM updates, and documentation
• Support invoicing, contracts, and operations coordination
• Generate reports on leads, jobs, and client feedback

Qualifications:

• Bilingual (English + Spanish) – required
• 3+ years in admin, VA, or project coordination
• CRM knowledge (Jobber, DripJobs, Buildertrend, etc.)
• Excellent written/verbal communication skills
• Construction/home services background preferred

1. Executive Assistant – Technology & Template Development (Up to $6/hr)

Key Responsibilities:

• Create templates for proposals, reports, and documentation
• Support invoicing and financial recordkeeping
• Manage social media posts for ongoing projects
• Assist with project admin, scheduling, and task tracking

Qualifications:

• Strong Microsoft Office/Google Workspace skills
• Construction/Project admin experience preferred
• Familiarity with project management tools is a plus

1. Executive Assistant – Back-Office & Compliance (Up to $6/hr)

Key Responsibilities:

• Provide executive support and scheduling
• Compile reports from JobNimbus CRM
• Monitor compliance and job tracking accuracy
• Manage company email inboxes efficiently

Qualifications:

• Executive Assistant or Back-Office Support experience
• Strong CRM/data reporting skills (JobNimbus preferred)
• Detail-oriented with strong multitasking skills

1. Executive Assistant – Client & Operations Support (Up to $6/hr)

Key Responsibilities:

• Manage client onboarding and offboarding processes
• Oversee CRM (Pipedrive → Zoho) updates and reporting
• Maintain client templates, touchpoints, and documentation
• Provide occasional personal support to the Founder

Qualifications:

• Strong organizational and client service skills
• CRM knowledge (Zoho, Pipedrive)
• Proficiency in Microsoft/Canva/Calendly tools

1. Personal Executive Assistant – CEO Support (Up to $6/hr)

Key Responsibilities:

• Full calendar, task, and communications management
• Represent the CEO in calls, emails, and meetings
• Create executive reports, dashboards, and briefings
• Handle sensitive matters with discretion and authority

Qualifications:

• 4+ years supporting C-level executives
• Mastery of scheduling, reporting, and communications
• Strong decision-making and confidentiality skills

1. Executive Assistant – Clinical Director Support (Up to $6/hr)

Key Responsibilities:

• Support Clinical Directors with scheduling and reports
• Manage compliance tracking and audit preparation
• Draft communication materials and presentations
• Maintain digital filing systems and project trackers

Qualifications:

• Admin/EA experience (healthcare preferred)
• Advanced MS Office/Google Workspace skills
• Familiarity with HIPAA and clinical workflows a plus

1. Executive Assistant – Education/Nonprofit Support (Up to $5/hr)

Key Responsibilities:

• Manage calendars, inboxes, and travel for VPs
• Support sales development and CRM pipeline tracking
• Conduct outreach to decision-makers and stakeholders
• Prepare materials for meetings and workshops

Qualifications:

• EA or Sales Coordinator experience
• Strong CRM (HubSpot) knowledge
• Excellent communication and outreach skills

1. Scheduling Coordinator – General Contractor ($6/hr)

Key Responsibilities:

• Answer inbound calls and deliver customer service
• Schedule service technicians and estimators
• Manage client files, social media inquiries, and leads
• Assist with pricing inquiries and scheduling

Qualifications:

• 2+ years admin/customer service experience
• Microsoft Office required, Procore/Service Titan a plus
• Strong phone presence and organizational skills

1. Medical Executive Assistant – Clinical Support (Up to $6/hr)

Key Responsibilities:

• Support Clinical Directors with scheduling and reporting
• Draft communication materials and presentations
• Manage compliance, audits, and QA/QI processes
• Track progress on projects and staff tasks

Qualifications:

• 3+ years EA/admin experience in healthcare
• Advanced MS Office/Google Workspace proficiency
• Familiarity with behavioral health workflows a plus

• Proven experience as an Executive/Administrative Assistant or similar role
• Strong organizational, communication, and multitasking skills
• Proficiency with Google Workspace/Microsoft Office
• CRM experience (HubSpot, Zoho, JobNimbus, etc.) preferred
• Ability to work independently in a remote setup
• What We Offer
• 100% Remote Work
• US Time Zone schedules
• Competitive pay: $5–$8/hr USD
• Long-term growth opportunities
• How to Apply

Send your resume to [email protected] with the subject line: Senior Executive Assistant Applicant | JobStreet | [Your Full Name]