EXECUTIVE ASSISTANT | High Profile | BGC ONSITE

Job Title: Executive Assistant to High-Profile Executives

Job Summary:

The ideal candidate thrives in high-pressure environments and consistently maintains the highest standards of professionalism and confidentiality.

Key Responsibilities:

• Executive Support:
• Manage complex and frequently changing calendars.
• Coordinate internal and external meetings, including board meetings, investor presentations, and high-level strategy sessions.
• Prioritize and handle incoming communications (email, phone, messages) on behalf of the executive.
• Travel & Itinerary Management:
• Arrange domestic and international travel, including private and commercial flights, accommodations, ground transportation, and visas.
• Create detailed itineraries with contingency planning for last-minute changes.
• Event Planning:
• Organize executive events, VIP receptions, and leadership offsites.
• Liaise with stakeholders and vendors to ensure smooth execution.
• Confidentiality & Discretion:
• Handle sensitive documents and maintain absolute confidentiality in all matters.
• Serve as a gatekeeper, ensuring appropriate access and flow of information.
• Administrative Operations:
• Prepare reports, memos, correspondence, and presentations.
• Track executive expenses and process reimbursements.
• Support special projects and initiatives as directed.
• Stakeholder & Relationship Management:
• Build strong relationships across internal departments, external partners, and high-profile clients.
• Represent the executive with poise and professionalism in all interactions.

Qualifications:

• Bachelor’s degree or equivalent work experience.
• Minimum 2 years of experience supporting C-level or high-profile executives.
• Exceptional verbal and written communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and modern communication platforms (e.g., Slack, Zoom).
• Experience in high-pressure, fast-paced corporate, government, or entertainment environments.

Key Traits for Success:

• Impeccable integrity and trustworthiness.
• High emotional intelligence and diplomacy.
• Anticipatory thinking and problem-solving under pressure.
• Strong judgment, decisiveness, and attention to detail.
• Flexibility to work outside traditional hours when needed.